Current Operations for Facility Rentals

Facility Rentals
  • Claret Hall and the River Hill Meeting Room are currently closed to the public until March 29. The association will decide about re-opening by March 27.
  • Questions about previously contracted events and rental of the facilities should be addressed to the Facilities Coordinator at: or by calling 410-531-1749 and leaving a voicemail message for the Facilities Coordinator.
  • Payments for upcoming events must be made by check, money order, or credit card. The association accepts Visa, Master Card, and Discover. Please call 410-531-1749 to make a payment by credit card. Payments by check or money order should be mailed to: Claret Hall, c/o Facilities Coordinator, 6020 Daybreak Circle, Clarksville, MD, 21029. Please include the name of the renter, the date of the event, and the contract number with all payments.
  • Floorplans for upcoming events must be submitted by:
Fax: 410-531-1259; or
Mail: Claret Hall, c/o Facilities Coordinator, 6020 Daybreak Circle, Clarksville, MD, 21029.
        *Please include the name of the renter, date of the event, and the contract number on the floorplan. The Facility Coordinator will follow-up with any questions.

Current Operations for Covenants/RAC

Covenants: Architectural and In-Home Business Applications
The Resident Architectural Committee (RAC) meeting scheduled for March 18 has been canceled. The following process has been instituted to handle the review of all applications through March 29 (Note that this process may be extended):
  • Members of the Resident Architectural Committee (RAC) may conduct site visits for the applications on the agenda. Site visits are currently at the discretion of the RAC Members and social distancing measures are in effect. (Note that it is not necessary for the property owner to be home at the time of the site visit.) If site visits are conducted, written comments will be provided to the Covenant Advisor.
  • Members of the public who wish to comment on an application should submit written comments to the Covenant Advisor via
Fax: 410-531-1259
Mail: Claret Hall, c/o Covenant Advisor, 6020 Daybreak Circle,
Clarksville, MD, 21029
  • The Architectural Committee Sign-off Representative will review all applications and written comments, and render a decision or table a decision pending more information, a site visit, etc. The Covenant Advisor will provide the Sign-off Representative with all written comments provided by the RAC. All applications must have a decision made within 60 days of receipt of the application. All applicants will be informed in writing of the final decision.
  • Applicants unhappy with the decision of the Sign-off Representative may appeal the decision. A written appeal must be submitted within 10 days of receipt of the letter from the Architectural Committee to the Architectural Committee c/o Covenant Advisor (see above).
  • Thinking of making an exterior change to your property or starting an in-home business? The Architectural Guidelines are available on our website and the forms can be downloaded at: Once completed, applications should be submitted to the Covenant Advisor via email, fax, or mail (see above). Questions? Please email the Covenant Advisor at

Current Operations for Complaints

Property Complaints
Complaints will be accepted via phone or in writing.
  • To make a verbal complaint, please call 410-531-1749 and leave a voicemail message for the Covenant Advisor.
  • To file a written complaint, utilize the complaint form located on our website; or
  • Mail your complaint to: Claret Hall, c/o Village Manager, 6020 Daybreak Circle, Clarksville, MD 21029.
If you wish the complaint to remain anonymous, do not provide the association with your name or contact information.
Residents are encouraged to file the following types of complaints directly to the appropriate department:
  • Columbia Association Open Space issues via or call 410-715- 6330;
  • Illegal signs in the County rights-of-way, traffic sign marking concerns, dead animals in the roadway via Tell HoCo at
  • Non-emergency issues pertaining to MD 108 and MD 32  call toll free 1-800-543-2515 or 410-582-5650 (local) or submit a non-emergency State Highway Administration concern/issue using their SERVICE REQUEST FORM.
  • For complaints about residential property maintenance or unapproved structures, the Covenant Advisor will make every effort to conduct site visits in a timely manner. Currently, social distancing measures are in effect.

Current Operations for The Villager Newsletter

The Villager Newsletter
  • The April issue of The Villager is scheduled to come out on Friday, April 3. It is likely that the issue will be delayed.
  • The April issue will be available online at on or about April 1. Additionally, it will be sent out via our regular communication channels and distribution lists.
  • Doorstep delivery of The Villager for the upcoming issue(s) will be carried out according to whatever public health and safety guidelines are in place at the time it is to be delivered. Please note that this is a fluid situation and is subject to change.
  • For advertising information and inquiries, send an email to