September 13, 2010 Board Minutes

River Hill Board of Directors Meeting

August 16, 2010

Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:00 p.m., on August 16, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Trevor Greene, Tony Miceli, Asmi Panigrahi, and Frank Saletel. Michael Cornell, Council Representative and Susan Smith, Village Manager, were present.

Approval of the Agenda (Agenda 2):

Mr. Miceli made a motion to approve the agenda with the addition of 6B. – Political Forum.  Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

Resident Speak out (Agenda 3):

Anthony Del Buono (Distant Thunder Trail) made the Board aware of issues that have arisen in the open space behind Distant Thunder Trail and expressed concerns regarding the use of the area for additional open space amenities.  An information packet, including a petition from residents, was submitted prior to the meeting and is on file with the original minutes.  Girard Keating (Distant Thunder Trail) supported Mr. Del Buono’s comments and concurred that the way the area is currently used is appropriate.  Use of the area for sledding and cross country skiing creates a parking problem.  Jim Pak (Distant Thunder Trail) expressed concerns regarding parking and speeding when the area is used for more than general recreation.  The residents were in agreement that amenities that would draw a large number of people would be an issue for residents on the cul de sac due to parking a safety concerns.

Meet with District 4 County Council Candidates (Agenda 4):

The Village Board met with the District 4 County Council Candidates:  Tom D’Asto, Alan Klein, and Mary Kay Sigaty.  The meeting followed a question and answer format.  The following topics were discussed: development of a Master Plan for the Village; local deer population; the method of taxing vacant land in Columbia’s Town Center, local traffic and safety issues including traffic on MD 108 & 32, pruning of street trees, bike lanes, crosswalks, and the safety of back roads; watershed issues including the cost of maintaining the watershed; involvement of local youth; crime in the community; the Howard County budget process and the cost of employee pensions; and the ability of the county to continue to attract new businesses.

Ms. Sigaty made the Village Board aware of a request for a conditional use to construct and operate a funeral home on the residential property located next to St. Louis Catholic Church.  Ms. Sigaty and Mr. Fox have jointly sponsored a zoning regulation amendment to modify the parking regulations for funeral homes.  Ms. Sigaty asked the Village Board to review the request and consider the implications.

Old Business (Agenda 5):

  1. “Community Playground”/Open Space Amenities – Denis Ellis, CA Open Space Management, reviewed the proposals for fitness trails and/or a disc golf course.  The budget was originally $100,000 – 120,000.  Mr. Ellis estimated that to construct two amenities would cost approximately $50,000.  The Board discussed the funds, or a portion thereof, to install bike lanes along Great Star Drive.  Mr. Ellis will investigate this use of the funding.
  2. Teen Advisory Committee Charter – Ms. Panigrahi reviewed the draft Charter (a copy is on file with the minutes).  Modifications were discussed.  Mr. Harrison made a motion to approve the Charter as amended.  Ms. Panigrahi seconded the motion.  The motion passed unanimously (5-0-0). It was the consensus of the Board to have the term of appointment run from October 1 – September 30 and members will be appointed through an application and interview process with the Village Board.

New Business (Agenda 6):

  1. Free Usage Requests – Mr. Saletel made a motion to approve the free usage requests.  Ms. Panigrahi seconded the motion.  The motion passed (5-0-0).
  2. Political Forum – Mr. Greene recommended that the Association sponsor a political forum prior to the general election.  He recommended that the forum be held for either the State Delegation or the School Board.  It was the consensus of the Board to host a forum for the candidates for District 13.  Mr. Greene and Ms. Smith will coordinate and information regarding the format will be circulated for Board approval by Monday, August 23.

Reports (Agenda 7):

  1. Village Manager – A copy of the report is on file with the minutes.  Ms. Smith made the Board aware of Resident Architectural Committee and Architectural Committee membership issues that are slowing down the process.  The Board discussed ways to solicit involvement.  Ms. Smith reviewed the FY10 Cash Reserves chart and discussed anticipated decreases in the Association’s class revenue.
  2. Board Chair – None.
  3. Council Representative – Mr. Cornell provided copies of the talking points for the June – August meetings of the CA Board of Directors.  Mr. Cornell informed the Board of the increases in the cost of dredging the lakes.  The Board discussed alternatives.
  4. Liaison Areas – Mr. Miceli reported that the Traffic and Safety Committee will be suspending meetings for now.  He will be following up with the Department of Public Works and Kimco Realty about the outstanding items.  Mr. Saletel requested that the Board make a recommendation regarding the Open Space Amenities at the September 13 meeting.  Mr. Saletel volunteered to review the zoning regulation amendment referred to by Ms. Sigaty.  .

Administrative Items (Agenda 8):

None.

Board Speak Out (Agenda 9):

None.

Adjournment (Agenda 10):

Saletel made a motion to adjourn the meeting at 10:00  p.m.  Mr. Greene seconded the motion.  The motion passed (5-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  September 13, 2010

August 16, 2010 Board Minutes

River Hill Board of Directors Meeting

August 16, 2010

 Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:00 p.m., on August 16, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Trevor Greene, Tony Miceli, Asmi Panigrahi, and Frank Saletel. Michael Cornell, Council Representative and Susan Smith, Village Manager, were present.

Approval of the Agenda (Agenda 2):

Mr. Miceli made a motion to approve the agenda with the addition of 6B. – Political Forum.  Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

 Resident Speak out (Agenda 3): 

Anthony Del Buono (Distant Thunder Trail) made the Board aware of issues that have arisen in the open space behind Distant Thunder Trail and expressed concerns regarding the use of the area for additional open space amenities.  An information packet, including a petition from residents, was submitted prior to the meeting and is on file with the original minutes.  Girard Keating (Distant Thunder Trail) supported Mr. Del Buono’s comments and concurred that the way the area is currently used is appropriate.  Use of the area for sledding and cross country skiing creates a parking problem.  Jim Pak (Distant Thunder Trail) expressed concerns regarding parking and speeding when the area is used for more than general recreation.  The residents were in agreement that amenities that would draw a large number of people would be an issue for residents on the cul de sac due to parking a safety concerns.

 Meet with District 4 County Council Candidates (Agenda 4):

The Village Board met with the District 4 County Council Candidates:  Tom D’Asto, Alan Klein, and Mary Kay Sigaty.  The meeting followed a question and answer format.  The following topics were discussed: development of a Master Plan for the Village; local deer population; the method of taxing vacant land in Columbia’s Town Center, local traffic and safety issues including traffic on MD 108 & 32, pruning of street trees, bike lanes, crosswalks, and the safety of back roads; watershed issues including the cost of maintaining the watershed; involvement of local youth; crime in the community; the Howard County budget process and the cost of employee pensions; and the ability of the county to continue to attract new businesses. 

Ms. Sigaty made the Village Board aware of a request for a conditional use to construct and operate a funeral home on the residential property located next to St. Louis Catholic Church.  Ms. Sigaty and Mr. Fox have jointly sponsored a zoning regulation amendment to modify the parking regulations for funeral homes.  Ms. Sigaty asked the Village Board to review the request and consider the implications.

 Old Business (Agenda 5):

  1. “Community Playground”/Open Space Amenities – Denis Ellis, CA Open Space Management, reviewed the proposals for fitness trails and/or a disc golf course.  The budget was originally $100,000 – 120,000.  Mr. Ellis estimated that to construct two amenities would cost approximately $50,000.  The Board discussed the funds, or a portion thereof, to install bike lanes along Great Star Drive.  Mr. Ellis will investigate this use of the funding.
  2. Teen Advisory Committee Charter – Ms. Panigrahi reviewed the draft Charter (a copy is on file with the minutes).  Modifications were discussed.  Mr. Harrison made a motion to approve the Charter as amended.  Ms. Panigrahi seconded the motion.  The motion passed unanimously (5-0-0). It was the consensus of the Board to have the term of appointment run from October 1 – September 30 and members will be appointed through an application and interview process with the Village Board.   

 New Business (Agenda 6): 

  1. Free Usage Requests – Mr. Saletel made a motion to approve the free usage requests.  Ms. Panigrahi seconded the motion.  The motion passed (5-0-0).
  2. Political Forum – Mr. Greene recommended that the Association sponsor a political forum prior to the general election.  He recommended that the forum be held for either the State Delegation or the School Board.  It was the consensus of the Board to host a forum for the candidates for District 13.  Mr. Greene and Ms. Smith will coordinate and information regarding the format will be circulated for Board approval by Monday, August 23.

 Reports (Agenda 7):

  1. Village Manager – A copy of the report is on file with the minutes.  Ms. Smith made the Board aware of Resident Architectural Committee and Architectural Committee membership issues that are slowing down the process.  The Board discussed ways to solicit involvement.  Ms. Smith reviewed the FY10 Cash Reserves chart and discussed anticipated decreases in the Association’s class revenue.
  2. Board Chair – None.
  3. Council Representative – Mr. Cornell provided copies of the talking points for the June – August meetings of the CA Board of Directors.  Mr. Cornell informed the Board of the increases in the cost of dredging the lakes.  The Board discussed alternatives.
  4. Liaison Areas – Mr. Miceli reported that the Traffic and Safety Committee will be suspending meetings for now.  He will be following up with the Department of Public Works and Kimco Realty about the outstanding items.  Mr. Saletel requested that the Board make a recommendation regarding the Open Space Amenities at the September 13 meeting.  Mr. Saletel volunteered to review the zoning regulation amendment referred to by Ms. Sigaty.  .

 Administrative Items (Agenda 8):

None.                                                           

Board Speak Out (Agenda 9): 

None.

 Adjournment (Agenda 10):

Saletel made a motion to adjourn the meeting at 10:00  p.m.  Mr. Greene seconded the motion.  The motion passed (5-0-0).

 Minutes submitted by: Susan M. Smith, Village Manager

Minutes approved:  September 13, 2010

July 19, 2010 Board Minutes

 

River Hill Board of Directors Meeting

July 19, 2010

 Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:00 p.m., on July 19, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Trevor Greene, Tony Miceli, Asmi Panigrahi, and Frank Saletel. Susan Smith, Village Manager, was present.  Michael Cornell, Council Representative, arrived shortly thereafter.

 Approval of the Agenda (Agenda 2):

Mr. Saletel made a motion to approve the agenda. Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

 Resident Speak out (Agenda 3): 

Olenka Stasyshyn, Director of Olenka School of Music, addressed the Board regarding increased rental and advertising rates affecting her class programs at Claret Hall.  She also provided her concerns in writing (copy on file with the Minutes).  She suggested the institution of a referral/rewards program.  The Board thanked her for her input and agreed to consider her suggestions.

 New Business (Agenda 4): 

  1. Independence Day Parade Wrap Up – Barbara Wertman, the Parade Coordinator, met with the Village Board.  Ms. Wertman and Ms. Smith provided an update on the parade. The Board discussed line-up issues that arose the morning of the parade.  Mr. Saletel made a motion to send a letter to County Executive Ulman. Mr. Greene seconded the motion and modified the motion to include sending a letter to all candidates who participated in the parade.  Discussion.  Mr. Saletel withdrew his motion.

 Mr. Saletel made a motion to not disbar any candidates from participating in the parade next year.  Mr. Greene seconded the motion. Discussion.  Mr. Saletel withdrew the motion.

 Mr. Green made a motion for the Board to write a letter to County Executive Ulman holding him responsible for not following the rules of the parade.  Mr. Miceli seconded the motion.  Discussion.  Mr. Green made a motion to table the motion.  Mr. Saletel seconded the motion.  The motion to table passed (5-0-0).

 Mr. Greene made a motion to establish an official rule for all future participants that if they do not follow the parade rules that they will be banned for one year.  The motion failed for lack of a second.

 Mr. Miceli made a motion to send a letter to County Executive Ulman expressing disappointment that he and his campaign did not follow the parade procedures and therefore put the Association in an awkward position and expressing the expectation that the parade procedures be adhered to if he plans to participate in the future.  Mr. Greene seconded the motion.  Discussion.  The motion passed (5-0-0).

 2.  FY10 Annual Report – Ms. Smith and the Board reviewed the report. Mr.  Greene made a motion to approve FY10 Annual Report with the modifications discussed.  Ms. Panigrahi seconded the motion.  The motion passed (5-0-0).

 Old Business (Agenda 5):

  1. “Community Playground”/Open Space Amenities – The Board reviewed the maps provided by the Columbia Association that identified two routes for a fitness trail and one route for a disc golf course.  It was the consensus of the Board to invite Denis Ellis to attend the next Board meeting for further discussion.

 Reports (Agenda 6):

  1. Village Manager – A copy of the report is on file with the minutes.  Ms. Smith informed the Board that staff is hoping to coordinate with Vintage Cellars to offer a family pool party and movie night in August.  Because no revenue had been budgeted for this expense, it was the consensus of the Board to charge $1 per person over the age of 2 years. The Board discussed meeting with Mary Kay Sigaty, Council Member District 4, on August 16.  It was the consensus of the Board to invite the other candidates for the position, Alan Klein and Tom D’Asto, to attend and for the Board to inform the candidates regarding the issues of importance to the River Hill community. The Board discussed the rental rate and advertising rate concerns raised by Ms. Stasyshyn during the Speak out portion of the meeting.  The Board consensus was that changes to the previously approved rates are not negotiable.  They directed staff to investigate a referral program that could be offered to all tenants.  Ms. Smith informed the Board that Jane Dembner, CA’s Community Planner, will attend the Master Plan Committee meeting on July 29.
  2. Board Chair – None.
  3. Council Representative – Mr. Cornell provided a written status report (copy on file with the Minutes) on the Customer Service Software (CSS) and reviewed steps that CA is taking to address the issues that have arisen.  CA will bring in outside consultants to evaluate the product make a recommendation on how to proceed.  CA is forming an Information Technology (IT) Committee and will conduct an IT audit.  Mr. Cornell informed the Board that a Watershed Manager has been hired by CA.
  4. Liaison Areas – Mr. Greene expressed concerns that proposed modifications to the Howard Transit bus routes will discontinue service to the Village of River Hill.  Mr. Greene stressed that River Hill needs to be connected to the rest of the county.  Mr. Saletel commented that he found the recent article in the Baltimore Sun that focused on the make-up of the Village Boards to be disturbing.  Ms. Panigrahi will email the Board the draft charter for a Teen Advisory Committee.  Mr. Miceli will follow-up with the Department of Public Works regarding the need for additional pedestrian crossing signs and painting of the crosswalks on the southern end of Great Star Drive.  He will also follow-up with Michael Cardany, Kimco Realty, about improvements in the Village Center.

 Administrative Items (Agenda 7):

Mr. Saletel made a motion to approve the June 21, 2010 Minutes as amended.  Ms. Panigrahi seconded the motion.  The motion passed (5-0-0).                                                 

Board Speak Out (Agenda 8): 

None.

Adjournment (Agenda 9):

Mr. Miceli made a motion to adjourn the meeting at 9:20 p.m.  Mr. Greene seconded the motion.  The motion passed (5-0-0).

 Minutes submitted by: Susan M. Smith, Village Manager

 Minutes Approved:  September 13, 2010

June 21, 2010 Board Minutes

River Hill Board of Directors Meeting

June 21, 2010

 

Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:02 p.m., on June 21, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Tony Miceli, and Frank Saletel. Trevor Greene arrived shortly thereafter and Asmi Panigrahi arrived at 7:30 p.m.  Michael Cornell, Council Representative, and Susan Smith, Village Manager, were present.

Approval of the Agenda (Agenda 2):

Mr. Saletel made a motion to approve the agenda. Mr. Miceli seconded the motion.  The motion passed unanimously (3-0-0).

 

Resident Speak out (Agenda 3): 

None.

 

Old Business (Agenda 4):

  1. CA Tot Lot Elimination Program – Mr. Saletel made a motion to select CA Tot Lot RH9 (Mellow Wine Way) as the Association’s candidate for elimination based on the data received to date.  Mr. Greene Seconded the motion.  The motion passed (4-0-0).

 

New Business (Agenda 5): 

  1. Facility Use Report – Ms. Smith reviewed the FY11 Facility Use Report.   Mr. Greene made a motion to approve the Facility Use Report as presented. Mr. Saletel seconded the motion. The motion passed (4-0-0). 
  2. FY10 4th Quarter Financial Reports – Ms. Smith reviewed the financial statements and accompanying variance analysis.  Mr. Greene made a motion to approve the 4th Quarter Statements and Variance Analysis with a change to the variance to include clarification of the donation variance.  Mr. Saletel seconded the motion.  The motion passed (4-0-0).
  3. Lease Rates – Ms. Smith reviewed staff recommendations for lease rates for the Middle Patuxent Nursery School and two congregations (copy on file with Minutes).  Mr. Saletel made a motion to negotiate with the MPNS to enter into a 1-year lease agreement at the recommended rates.  Mr. Miceli seconded the motion.  The motion passed (4-0-0).  Mr. Saletel made a motion to negotiate with the River of Life Church to enter into a 1-year lease agreement at the recommended rates. Ms. Panigrahi seconded the motion.  The motion passed (5-0-0).  Mr. Saletel made a motion to negotiate with the Unity Church to enter into a 1-year lease agreement at the recommended rates.  Mr. Miceli seconded the motion.  The motion passed (5-0-0).

 

Reports (Agenda 6):

  1. Village Manager – A copy of the report is on file with the minutes.  Ms. Smith reviewed the Newsletter distribution schedule. To coordinate with the distribution of the newsletter, the website will be updated by the first of each month.  Newsletter delivery issues were discussed and staff will review the delivery responsibilities with the carriers.  It was the consensus of the Board to invite the State Delegation and County Council Member to meet with the Board in December, following the elections.  The developer of the Gateway School property will be invited to the August 16 Board Meeting and members of the Master Plan Committee and the Community will be invited to attend.  It was the consensus of the Board schedule a presentation on the Robinson Nature Center at an upcoming meeting.
  2. Board Chair – Mr. Harrison asked that the July 15 Master Plan Committee meeting be re-scheduled to later in the month due to the large number of members who will be unable to attend.
  3. Council Representative – Mr. Cornell informed the Board that CA had hired a Community Planner and encouraged the Board to invite her to the Gateway School meeting.  He reported that CA has begun work on the Symphony Woods project using a $25,000 grant and a $25,000 donation and that the Bell Tower at the Lakefront has been removed for safety reasons.  He reported that he is still pursuing with CA the installation of bike lanes on Great Star Drive.
  4. Liaison Areas – Mr. Greene expressed concern regarding the pool trucks that fill their tankers on Great Star Drive.  This is creating a safety concern as vehicles have to cross into oncoming traffic.  Ms. Smith will follow-up with the County.  Mr. Miceli reported that State law signs should be up shortly and reported on the meeting with Michael Cardany, Kimco.  Ms. Panigrahi reported that pool hopping happens between pools and in some cases is related to swim team rivalries.

 

Administrative Items (Agenda 7):

Mr. Greene made a motion to approve the May 17, 2010 Minutes as amended.  Mr. Miceli seconded the motion.  The motion passed (3-0-2).  Mr. Miceli made a motion to approve the June 7, 2010 minutes as amended.  Mr. Saletel seconded the motion.  The motion passed (3-0-2).

                                                                         

Board Speak Out (Agenda 8): 

None.

Adjournment (Agenda 9):

Mr. Greene made a motion to adjourn the meeting at 8:45 p.m.  Mr. Harrison seconded the motion.  The motion passed (5-0-0).

 

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  As amended July 19, 2010