November 1, 2010 Board Minutes

Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:05 p.m., on November 1, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Trevor Greene, Tony Miceli, and Frank Saletel. Susan Smith, Village Manager, was present. Asmi Panigrahi was absent. Michael Cornell, Council Representative, was absent. Evamarie Lambright, Covenant Advisor was present until 7:45 p.m.

Approval of the Agenda (Agenda 2):
Mr. Greene made a motion to approve the agenda. Mr. Miceli seconded the motion. The motion passed unanimously (4-0-0).

Resident Speak out (Agenda 3):

None.

New Business (Agenda 4):
A. Staff, Board, RAC, AC, and Council Representative Facility Usage Policy – Ms. Smith made the Board aware of two requests received that do not meet the policy. The Board discussed making changes to the policy. It was the consensus of the Board not to modify the policy at this time.

Old Business (Agenda 5):
A. “Community Playground”/Open Space Amenities – The Board reviewed the draft invitation to County Executive Ulman, Council Member Sigaty, Jim Irvin, and Phil Nelson to discuss the use of CA funds to construct bike lanes on Great Star Drive. Mr. Saletel made a motion to approve the letter as amended. Mr. Greene seconded the motion. The motion passed (4-0-0).
B. Master Plan Committee Charter – The Board reviewed the revisions to the charter. Additional revisions were discussed. Mr. Saletel made a motion to approve the charter with the additional revisions that were discussed. Mr. Greene seconded the motion. The motion passed (4-0-0). The Board discussed the Walkabout and a planning meeting was scheduled for Saturday, November 6 at 11 a.m. The Board requested that 10 clipboards be provided for attendees during the Walkabout. The Board reviewed the draft handout for the Walkabout and recommended changes. Ms. Smith will communicate the modifications to Jane Dembner.
C. Budget Testimony (CA & County) – The Board discussed items for the CA FY12 Budget. Mr. Saletel made a motion to prepare a letter to be sent to the Planning and Strategy Committee for their November 11th meeting that would identify the following items: Claret Hall front entrance improvements, Claret Hall countertop replacement, Claret Hall projector screen, and any items identified in the facility walkthroughs with Michelle Miller and Dennis Mattey. Mr. Green seconded the motion. The motion passed unanimously (4-0-0). Mr. Saletel and Ms. Smith will prepare the draft letter.
D. Social Media – The Board initiated discussion on the implementation of a Facebook page policy and discussed the need for standards for content and frequency of updates and the monitoring of comments.

Reports (Agenda 7):
A. Village Manager – A copy of the written report is on file with the minutes. It was the consensus of the Village Board to recognize the members of the Traffic & Safety Committee as the Volunteers of the Year. A discussion of the types of awards occurred. Ms. Smith discussed the addition of recycling at The Meeting Room and additional costs associated with expansion of the service. It was the consensus of the Board to revisit this when the MPNS Lease is reviewed at renewal time.
B. Board Chair – None.
C. Council Representative – None.
D. Liaison Areas – Mr. Saletel reported on the plans for a funeral home on MD 108. He recommend that the Association comment on this matter. Mr. Miceli commented on the dumpsters at the Village Center and the need to increase the number/size of the dumpsters or increase the frequency of trash pickups as the area is often overflowing and this is unsightly to travelers along Daylong Lane and the condominiums to the rear. Ms. Smith will follow-up with Kimco Realty.
.
Administrative Items (Agenda 8):
Mr. Greene made a motion to approve the October 18, 2010 Minutes as amended. Ms. Panigrahi seconded the motion. The motion passed (3-0-0)).

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Miceli made a motion to adjourn the meeting at 9:10 p.m. Mr. Saletel seconded the motion. The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: December 6, 2010 (as amended)

October 18, 2010 Board Minutes

Tony Miceli, called a regularly scheduled meeting of the River Hill Village Board to order at 7:05 p.m., on October 18, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Trevor Greene and Asmi Panigrahi. Susan Smith, Village Manager, was present. Todd Harrison and Frank Saletel were absent. Michael Cornell, Council Representative, was absent. Evamarie Lambright, Covenant Advisor was present until 7:45 p.m.

Approval of the Agenda (Agenda 2):
Mr. Greene made a motion to approve the agenda with the addition of 4A2. Covenant Report and 4D. Facebook and Social Media. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).

Resident Speak out (Agenda 3):
None.

New Business (Agenda 4):
A. Resident Architectural Committee Interviews – The Village Board interviewed the following residents for membership on the Resident Architectural Committee: James Peirce and Takashi Komatsu. Copies of their applications are on file with the Minutes. Board discussion. MrGreene made a motion to appoint both applicants to the Committee. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).
B. Covenant Report – Ms. Lambright reviewed her report with the members of the Board. A
copy is on file with the original minutes.
C. Master Plan Committee Charter – The Board reviewed the Charter and discussed the modification of the terminology to reflect the “Greater River Hill Area.” Mr. Green made a motion to table further discussion to the next meeting. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).
D. Budget Testimony – Ms. Smith provided background regarding the typical cycle for items such as exterior painting and carpeting. It was the consensus of the Board to include this as an agenda item for the next meeting.
E. Facebook and Social Media – The Board began a discussion of enhancing the Association’s presence using social media. Ms. Smith made the Board aware of CA’s efforts to develop a Social Media Policy. It was the consensus of the Board to continue the discussion at the next meeting.

Old Business (Agenda 5):
A. “Community Playground”/Open Space Amenities – Ms. Smith provided updated information regarding the funds available: approximately $114,000 is available and if both a disc golf course and fitness trail were installed, approximately $44,000 would be remain to put towards the installation of bike lanes. The Board discussed inviting the County Executive, Mary Kay Sigaty, and representatives from CA and the Department of Public Works to attend a meeting to discuss the bike lane project. Ms. Smith will draft an invitation for review at the next meeting.
Reports (Agenda 7):
A. Village Manager – A copy of the written report is on file with the minutes. Ms. Smith reviewed accounts receivable. Ms. Panigrahi made a motion to write off the accounts receivable for rent and bounced check fee for Melanie Trindale. Mr. Miceli seconded the motion. The motion passed unanimously (3-0-0).
B. Board Chair –
C. Council Representative – None.
D. Liaison Areas – Ms. Panigrahi reported that the Teen Advisory Committee is working with Ms. Boulle to plan the Halloween event. Mr. Miceli reported on the response from DPW regarding the need for additional street lights at the pedestrian crossings and the continued need for street tree trimming.

Administrative Items (Agenda 8):
Mr. Greene made a motion to approve the October 4, 2010 Minutes as amended. Ms. Panigrahi seconded the motion. The motion passed (3-0-0)).

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Greene made a motion to adjourn the meeting at 9:44 p.m. Ms. Panigrahi seconded the motion. The motion passed (3-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: December 6, 2010

Action Items
Village Board Meeting
October 18, 2010

Board Members

Village Manager
* Draft invitation to meeting regarding bike lanes.
* Review other villages Facebook pages

Covenant Advisor

Facilities Coordinator

Special Events/Newsletter Coordinator

Administrative Assistant
* A/R – writeoff Trindale

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October 4, 2010 Board Minutes

Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 7:10 p.m., on October 4, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Trevor Greene, Tony Miceli, Asmi Panigrahi, and Frank Saletel. Susan Smith, Village Manager, was present.  Michael Cornell was absent.

Approval of the Agenda (Agenda 2):
Mr. Saletel made a motion to approve the agenda as presented.  Mr. Greene seconded the motion.  The motion passed unanimously (5-0-0).

Resident Speak out (Agenda 3):
None.

New Business (Agenda 4):
A. Teen Advisory Committee Interviews – The Village Board interviewed the following students for membership on the Teen Advisory Committee:  Keshov Kowtha, Arjun Punjabi, Pauline Shih, Jake Kotler, Poloumi Adhya, and Tina Chen.  Copies of their applications are on file with the Minutes.  Board discussion. Mr. Greene made a motion to appoint the following teens to the Teen Advisory Committee:  Keshov Kowtha, Pauline Shih, Jake Kotler, Poloumi Adhya, and Tina Chen.  Mr. Saletel seconded the motion. The motion passed unanimously (5-0-0).

Old Business (Agenda 5):
A. “Community Playground”/Open Space Amenities – Ms. Smith will follow-up with CA about the status of using the funds towards bike lanes.

New Business (Agenda 6):
None.

Reports (Agenda 7):
A. Village Manager – A copy of the written report is on file with the minutes.
B. Board Chair – Mr. Harrison made the Board aware of a meeting of the Village Board Chairpersons to be held on October 11.
C. Council Representative – Talking Points provided by Mr. Cornell were distributed.
D. Liaison Areas – Mr.  Saletel suggested that CA and County events be included in The Villager.  Mr. Miceli suggested that the Association sponsor an event that focuses on the diversity in our community.  Mr. Greene reported that the pool trucks are still parking on Great Star Drive in an unsafe manner. It was the consensus of the Board to have a discussion about social media at an upcoming Board meeting.  Mr. Miceli identified the following streets for tree trimming:  Linden Linthicum Lane, Indian Summer Drive, Fall Moon Ride, Great Star Drive, and Summer Sunrise Drive.  Staff will add these to the list being compiled and coordinate with the County.

Administrative Items (Agenda 8):
Mr. Saletel made a motion to approve the September 27, 2010 Minutes as amended.  Mr. Miceli seconded the motion. The motion passed (4-0-1).

Board Speak Out (Agenda 9):
None.

Adjournment (Agenda 10):
Mr. Saletel made a motion to adjourn the meeting at 9:10 p.m.  Mr. Miceli seconded the motion.  The motion passed (5-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  October 18, 2010 (as amended)

Action Items

Board Members:none.

Village Manager:

  • Follow-up with Teen Advisory Committee Members.
  • Follow-up with CA regarding the use of funds for bike lanes on Great Star Drive.
  • Follow-up with County regarding tree trimming and pool trucks.

Covenant Advisor: none.

Facilities Coordinator: none.

Special Events/Newsletter Coordinator: none.

Administrative Assistant: none.

September 27, 2010 Board Minutes

River Hill Village Board Meeting

Todd Harrison, Board Chair, called a regularly scheduled meeting of the River Hill Village Board to order at 8:55 p.m., on September 27, 2010, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Tony Miceli, Asmi Panigrahi, and Frank Saletel. Susan Smith, Village Manager, was present.  Trevor Greene and Michael Cornell were absent.

Approval of the Agenda (Agenda 2):
Mr. Saletel made a motion to approve the agenda as presented.  Mr. Miceli seconded the motion.  The motion passed unanimously (4-0-0).

Robinson Nature Center (Agenda 3): 
Mark Raab, Superintendent, Natural Resources Division, Howard County Recreation and Parks Department, presented information on the Robinson Nature Center.  The Center is expected to open in April 2011.  The facility will sit on18.5 acres, will be three levels, and is build into the hillside overlooking the Middle Patuxent River.  The County expects that the facility will be Platinum LEED certified.  It will include such elements as a green roof, geothermal HVAC, photovoltaic solar panels, waterless urinals and low flow toilets.  The Center will include a Discovery Room, a digital planetarium capable of showing astronomy and other science-related presentations, and the following major exhibits:  Welcome to Your Watershed; Changing Lives, Changing Landscape (a historic component related to Howard County’s farming history and the Simpsonville Mill); a signature Wildlife Exhibit; and Use Your Senses, an exhibit that focuses on the Nocturnal Forest. In the County’s current budget, four staff positions are funded.  The Center is expected to rely on the assistance of volunteers to help in running programs, gardening, producing a newsletter, and more.

Resident Speak Out (Agenda 4): 
None.

Old Business (Agenda 5):
A. “Community Playground”/Open Space Amenities – Ms. Smith explained that CA is still investigating whether in can install bike paths along Great Star Drive and how this might impact the budget allocated for additional open space amenities in River Hill.

New Business (Agenda 6): 
     None.

Reports (Agenda 7):
A. Village Manager – Ms. Smith discussed the Architectural Committee’s request for a legal opinion regarding the installation of a ground-mounted solar water heating system.  It was the consensus of the Board to investigate this further with assistance from the Columbia Association. Mr. Saletel made a motion for the Association to purchase a laptop computer and an LCD projector for less than $1500.  Mr. Miceli seconded the motion.  The motion passed unanimously (4-0-0).

B. Board Chair – Mr. Harrison made the Board aware of discussions the Master Plan Committee has been having about incorporating the historical marker and extending the boundaries of the high impact area to include the site proposed for a funeral home.  He reported that the next step is to start identifying areas of focus and to develop draft milestones.  Jane Dembner will be assisting in this process.

C. Liaison Areas – It was the consensus of the Board to extend the deadline for submission of applications for the Teen Advisory Committee through October 2, 2010. Ms. Panigrahi will follow-up with the River Hill High School student who expressed interest in serving as the Student Government Association’s liaison. 

Administrative Items (Agenda 8):
Mr. Saletel made a motion to approve the September 13, 2010 Minutes as submitted.  Ms. Panigrahi seconded the motion. The motion passed (3-0-1).

Board Speak Out (Agenda 9): 
None.

Adjournment (Agenda 10):
Mr. Saletel made a motion to adjourn the meeting at 9:44 p.m.  Ms. Panigrahi seconded the motion.  The motion passed (4-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  October 4, 2010 (4-0-1)