June 7, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

June 7, 2021

 

 

Opening (Agenda 2):

Matthew Levine, Chairperson, called the meeting to order at 7:04 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Eric Greenberg, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Alex Oh, Student Member, Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present. Michael Cornell, FY21 Election Committee Chairperson, and Janet Munro (Morning Time Lane) were in attendance. Mr. Jandu and Mr. Pillai were absent. Mr. Cornell left the meeting at 7:40 p.m. Mr. Wettstein left the meeting at 10 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to approve the agenda. Mr. Miceli seconded the motion with an amendment which was not accepted by Mr. Levine. Mr. Wettstein made a motion to amend the agenda and add the Diversity Committee to the agenda. The motion failed for lack of a second. Mr. Greenberg seconded the original motion. Discussion.

 

Ms. DuBois made a motion to amend the agenda and remove the Education Committee (Agenda 8B) from the agenda. Mr. Wettstein seconded the motion.

 

The agenda was approved (5-1-0). Student Advisory Vote – in favor (1).

 

Village Elections (Agenda 4A):

Mr. Cornell reviewed the Election Committee’s report (a copy is on file with the original Minutes). The report recommends steps the association should take to: ensure that village elections are meeting the requirements of the Charter, By-Laws, and MD Homeowner’s Association Act; and, to update the election process and procedures.

 

Mr. Levine made a motion to create an Election Policy Committee made up of no more than ten (10) members to review the report and develop recommendations by September 2021. Mr. Miceli seconded the motion with an amendment that a Charter be developed for the committee and that a Board Member chair the committee. Mr. Levine accepted the amendment. The motion passed (6-0-0). Student Advisory Vote -in favor (1).

 

It was the consensus of the Board that a charter be reviewed at the July meeting.

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 5A):

Ms. Smith announced the Board held a virtual Executive Session on May 3, 2021.

Participants were Eric Greenberg, Harjeet Jandu, Matt Levine, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Susan Smith, Village Manager, was also present. At 8:36 p.m. Mr. White made a motion to move into Executive Session for the purposes of discussing legal matters. Mr. Levine seconded the motion. The motion passed (7-0-0). At 9:12 Mr. Miceli made a motion to adjourn the Executive Session. Mr. Levine seconded the motion. The motion passed (6-0-0).

 

Ms. Smith announced the Board held a virtual Executive Session on June 1, 2021. Participants were Eric Greenberg, Matt Levine, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Susan Smith, Village Manager, was also present. At 7:02 p.m. Mr. Levine made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. White seconded the motion. The motion passed (6-0-0). At 8:10 p.m. Mr. Levine made a motion to end the Executive Session. Mr. Greenberg seconded the motion. The motion passed (6-0-0).

 

Ms. Smith announced the Board will hold a virtual Executive Session either at the end of tonight’s meeting or at another time later in the week for the purposes of discussing legal matters and personnel matters.

 

Board Meeting Minutes – May 3, 2021 (Agenda 5B):

Mr. Levine made a motion to approve the May 3, 2021 Minutes as submitted. Mr. Greenberg seconded the motion. The motion passed. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Resident Speak Out (Agenda 6):

None.

 

Legal Committee (Agenda 7B):

The Board discussed the large legal expenses in FY21. Mr. Levine made a motion to form a Legal Committee made up of residents from the community that would make recommendations to the Board of Directors. Mr. Miceli seconded the motion with the amendment that a Charter be developed for the committee. Mr. Levine accepted the amendment. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Board Meeting Schedule (Agenda 7C):

Ms. Smith shared a draft meeting schedule. Mr. Levine made a motion to approve the schedule with two changes: August 16 (tentative), and January 10, 2022. Mr. Greenberg seconded the motion. The motion passed (6-0-0). Student Advisory Vote – abstained.

 

Volunteer of the Year (Agenda 7D):

Ms. Smith discussed suggestions for Volunteer(s) of the Year. Mr. Wettstein nominated Simone Smith, Watershed Committee Chair. Ms. DuBois seconded the motion.

 

Mr. Miceli made a motion to recognize the Resident Architectural Committee, Architectural Committee, and the Election Committee Chairperson (Michael Cornell) as Volunteers of the Year. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

COVID-19 Procedures (Agenda 8A):

Mr. Levine made a motion that the association remove all COVID requirements and procedures and follow the Center for Disease Control’s and Howard County’s guidance. Ms. Dubois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Development Advisory Committee (9Ai)

Mr. Levine reported that Five Guys had opened at River Hill Square.

 

Teen Advisory Committee (Agenda 9Aii):

Mr. Oh reported that the committee is planning to participate in the Independence Day Parade and will be working on float ideas.

 

Mr. Oh reported that 13 applications had been received for the Teen Advisory Committee. No applications were received for the Student Member Committee. Board discussion. Mr. Levine made a motion that the current Student Members help to interview the TAC applicants; that the applicants be informed that they will each need to attend 1 – 2 Board Meetings during the year to provide updates; and that TAC members be given the option of voting in an advisory capacity on matters before the Board for the upcoming year only. Ms. DuBois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Traffic and Safety Committee (9Aiii):

Mr. Miceli thanked the Board for their support of the Howard County Office of Transportation’s grant application and the letter sent. Mr. Levine made a motion to ratify the email vote to approve the letter (Copies are on file with the original Minutes.) Mr. Greenberg seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Watershed Committee (Agenda 9Aiii):

Mr. White reported that the committee had held a successful Pull and Plant on May 22. He reported that 40 – 50 people had attended. He noted the committee is investigating re-stenciling the storm drains and may apply for another grant.

 

Village Manager (Agenda 9B):

A written report is on file with the original minutes. Mr. Levine instructed Ms. Smith to set up the Board emails using villageofriverhill.org.

 

Columbia Council Representative (Agenda 9C):

Ms. DuBois inquired whether anyone from the Board would be attending the Public Works Board meeting on June 8th?

 

Ms. DuBois reported that Janet Evans (Long Reach) is the new Chair of the Columbia Association’s Board of Directors, and that Ginny Thomas (Oakland Mills) will be the Vice Chair. The first meeting of the new CA Board will be June 10. CA is subleasing the Haven space to The Pearl Spa and because of the additional revenue will be opening two (2) more outdoor pools this season. CA will establish a reserve account and will be saving 3 – 6 months of operating expenses.

 

Board Chairperson (Agenda 9D):

Mr. Levine announced that beginning in July, the village Board Meetings will be held in a hybrid fashion (in person and via Zoom). He noted that it will be up to the individual committees to determine whether they will meet via Zoom, in person, or in a hybrid fashion.

 

Board Speak Out (Agenda 10):

Mr. Levine made a motion to officially thank Alex Oh and Shyam Pillai for their contributions to the association as Student Members and as Chairpersons of the Teen Advisory Committee. Mr. Miceli seconded the motion. The motion passed (6-0-0).

 

It was the consensus of the Board to hold an Executive Session for personnel matters on Thursday, June 10.

 

Adjournment (Agenda 11):

At 10:07 p.m. Mr. Levine made a motion to adjourn the meeting. Mr. Greenberg seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  July 12, 2021

May 3, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

May 3, 2021

 

 

Opening (Agenda 2):

Susan Smith, Village Manager, called the meeting to order at 7:04 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Eric Greenberg, Harjeet Jandu, Matt Levine, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Alex Oh, Student Member, Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present. Dr. Brett Greenberger (Morning Light Trail) was in attendance. Shyam Pillai arrived at 7:37 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to approve the agenda. Mr. Greenberg seconded the motion. The agenda was approved (7-0-0). Student Advisory Vote – in favor (1).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Ms. Smith announced the Board had held an Executive Session:

 

Virtual Executive Session on April 26, 2021 – Participants were Harjeet Jandu, Matt Levine, Jian Ni, and Adam White. Susan Smith, Village Manager, was also present.

 

Mr. Levine made a motion to move into Executive Session at 8:47 p.m. for the purpose of discussing legal matters and contracts in the negotiation stage. Mr. White seconded the motion. The motion passed (4-0-0).

 

Mr. Levine made a motion to adjourn the Executive Session at 9:00 p.m. Mr. White seconded the motion. The motion passed (4-0-0).

 

Ms. Smith reported that, if time permits, tonight the Board will likely hold an Executive Session following the regular meeting for the purposes of  discussing legal matters.

 

Board Meeting Minutes – April 26, 2021 (Agenda 4B):

Mr. Levine made a motion to approve the April 26, 2021 Minutes as submitted. Mr. Greenberg seconded the motion. Mr. Miceli made a friendly amendment adding that he left the meeting at 8:30 p.m. Mr. Levine seconded the motion. The motion passed. The motion passed (5-0-2). Mr. Greenberg and Mr. Wettstein abstained. Student Advisory Vote – in favor (1).

 

Election of Officers (Agenda 4C):

Mr. White nominated Mr. Levine to be Board Chair. Mr. Greenberg seconded the motion. Mr. Levine accepted the nomination.

 

Mr. Jandu nominated Mr. Miceli to be Board Chair. Mr. Wettstein seconded the motion.

Mr. Miceli accepted the nomination.

 

The Board agreed to vote by secret ballot. Votes were texted to Ms. Smith. Mr. Levine was elected as Board Chair (4-3-0). Student Advisory Vote – in favor (1).

 

Mr. Levine nominated Mr. White to be Board Vice Chair. Mr. Greenberg seconded the motion. The motion passed (5-2-0). Student Advisory Vote – in favor (1).

 

Resident Speak Out (Agenda 5):

Mr. Greenberger requested a dialogue with the Board to discuss what he considers mistreatment by the association. He and his wife were forced to obtain their own counsel with respect to a lawsuit in which the association was involved. He expressed concern that the association is setting a dangerous precedent leaving residents to deal with these situations on their own. He expressed frustration that the association has been unwilling to engage in a conversation about it. He also informed the Board that issues with the neighbor are continuing.

 

Election of Officers (Continued) (Agenda 4C):

Mr. Miceli made a motion to appoint Susan Smith as Village Manager, Secretary, and Treasurer for another year. Mr. Levine seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor (1).

 

Board Member Responsibilities (Agenda 6A):

Ms. Smith reviewed in general the responsibilities of Board Members and called the Board’s attention to the following items in their packets requiring signatures: Fiduciary Responsibility Form, Code of Ethics, and Conflict of Interest Policy. She also reviewed the Board Training Policy and advised that each member should sign and return the acknowledgement forms when the various sections are reviewed.

 

Old Business (Agenda 7):

None.

 

Development Advisory Committee (8Ai)

Mr. Levine reported that he will attend the re-scheduled pre-submission meeting for the Scott property and recommended the association pay attention to this project.

 

He reported that the sales prices of the homes in the Cedar Creek development, both townhouses and single-family detached homes, had increased in price. He also reported that the Robinson Overlook project is expected to be fully leased when it opens.

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh reported that he had written an article for the May newsletter regarding the Student Member and Teen Advisory Committees. He reported that June 1 is the deadline for applications.

 

Traffic and Safety Committee (8Aiii):

Mr. Miceli noted that he has been in conversation with the developer of the River Hill Square project and others regarding the need for a connection from the CA pathway to the retail project through the open space. He cited the need for safe access for teens after school, bikes, and the handicapped. He reported the developer is willing to contribute to the cost. Mr. Miceli inquired about the process and inquired whether the Board needs to send a formal letter in support.

 

Watershed Committee (Agenda 8Aiii):

Mr. White reported that Erickson Living has eliminated one stream crossing in their plans which he views as a positive for the environment. He reported that about 80 people had participated in the Community Clean-up on May 1 and a Pull and Plant is scheduled for May 22.

 

Mr. Wettstein asked to make a personal point of privilege and when acknowledged noted that he felt he was being attacked by Mr. White and didn’t understand why.

 

Village Manager (Agenda 8B):

A written report is on file with the original minutes. Mr. Levine made a motion to include a discussion of COVID-19 procedures on the agenda for the June meeting. Mr. Greenberg seconded the motion. The motion passed (7-0-0). Student Advisory Votes – in favor (2).

 

Columbia Council Representative (Agenda 8C):

Ms. DuBois noted that the new Columbia Council continue to meet on the 2nd and 4th Thursday of each month and had not yet met for May.

 

Board Chairperson (Agenda 8D):

Mr. Levine thanked the Board for electing him to be Chairperson for the year. The Board briefly discussed changing the date of the June meeting.

 

Board Speak Out (Agenda 10):

Mr. White indicated, in the best interests of the association and community, a desire to get along with Mr. Wettstein.

 

Mr. Wettstein indicated that he wants to focus on diversity-related issues and wants to change the perception of the village. He expressed interest in establishing a Diversity Committee and indicated that this might be a way to address some of the concerns.

 

Executive Session (Agenda 9) and Adjournment (Agenda 11):

At 8:36 p.m. Mr. White made a motion to adjourn the meeting and move into Executive Session for the purpose of discussing legal matters. Mr. Levine seconded the motion. The motion passed (7-0-0). Student Advisory Votes – in favor (2). Mr. Oh, Mr. Pillai, and Ms. DuBois left the meeting.

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  June 7, 2021

April 5, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

April 5, 2021

 

 

Opening (Agenda 2):

Adam White, Vice Chairperson, called the meeting to order at 7:13 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Matt Levine, and Jian Ni. Alex Oh and Shyam Pillai, Student Members, Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present. Nina Basu, CEO and President, Inner Arbor Trust, Inc., was also present. Residents in attendance were Janet Munro (Morning Time Lane), Gary Sauers (Morning Light Trail), Barbara Wertman (Waking Dreams Knoll) and Dipper Wettstein (Gentle Call). Eric Greenberg (Empty Song Road) arrived at 7:30 p.m. Harry Dunbar arrived at 7:23 p.m. Dipper Wettstein arrived at 7:30 p.m. Mary Beth Steil arrived later.

 

Approval of the Agenda (Agenda 3):

Mr. White made a motion to approve the agenda. The motion was seconded by Matt Levine. Ms. Smith asked for Agenda Item 4B.- March 15, 2021 Minutes be deleted. Mr. White accepted this amendment. The agenda was approved (3-0-0). Student Advisory Votes – in favor (2).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Ms. Smith announced the Board had held Executive Sessions on March 15, March 25, and April 5:

  • Virtual Executive Session on March 15, 2021 – Participants were Adam White, Harjeet Jandu, Matt Levine, Tony Miceli, and Jian Ni. Also present was Susan Smith, Village Manager.

 

Mr. Levine made a motion to move into Executive Session at 9:31 p.m. for the purpose of discussing legal matters and potential litigation Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Mr. Miceli made a motion to adjourn the Executive Session at 9:49 p.m. Mr. Levine seconded the motion. The motion passed (5-0-0).

 

  • Virtual Executive Session on March 25, 2021 – Participants were Adam White, Harjeet Jandu, Matt Levine, Tony Miceli, and Jian Ni. Also present were Michael Cornell, Election Committee Chairperson, Sara Arthur, Esq., and Susan Smith, Village Manager. Mr. Jandu left the meeting at approximately 7:30 p.m.

 

Mr. Levine made a motion to move into Executive Session at 7:03 p.m. for the purpose of legal matters and potential litigation. Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Mr. Levine made a motion to adjourn the Executive Session at 8:59 p.m. Mr. White seconded the motion. The motion passed (4-0-0).

 

  • Virtual Executive Session on April 5, 2021. Participants were Adam White, Matt Levine, and Jian Ni. Also present were Renee DuBois, Columbia Council Representative, and Susan M. Smith, Village Manager.

 

At 6:55 p.m., Mr. Levine made a motion that the Board of Directors move into Executive Session for the purpose of discussing personnel matters. Mr. White seconded the motion. The motion passed (3-0-0).

 

Mr. Levine made a motion to adjourn the Executive Session at 7:09 p.m. Mr. White seconded the motion. The motion passed (3-0-0).

 

 

Nina Basu, CEO & President, Inner Arbor Trust, Inc. (Agenda 5):

Ms. Basu gave an overview of the Inner Arbor Trust, a 501c (3), responsible for managing, concurrently with the Columbia Association, the area known as Symphony Woods as well as additional acreage transferred in the vicinity of Merriweather Post Pavilion MPP). A copy of Ms. Basu’s presentation is on file with the original minutes.

 

The area managed by the trust is envisioned as a “Central Park” for Columbia/Howard County. The trust seeks to create a sense of place and to make the area accessible 365 days/year for people of all ages. The trust currently controls Phase 1 open space and a limited part of the Phase 2 open space and 24 acres are preserved in conservation easements. The trust also owns the Chrysalis and is responsible for its programming which is geared toward community events. Ms. Basu explained that the development plan has evolved from the “McCall” Plan with guidance from the Stakeholder Advisory Committee. The trust is working on drainage issues, amendments to strengthen the soil, and reforestation. A colonnade separating MPP and Symphony Woods is planned as are pavilions and gazebos. 15 picnic tables will be delivered in mid-April and the trust is soliciting artists to decorate the tables.

 

The trust has earned income as well as an annual grant from the Maryland Arts Council. Funding also comes from Columbia Association and Howard County e.g., pathway construction, and from gifts. Ms. Basu explained that the trust differs from the Downtown Columbia Arts and Culture Commission (Ian Kennedy, Executive Director) which now owns Merriweather Post Pavilion with programming handled by Live Nation. She noted Howard Hughes Corporation owns all the parking in the downtown area.

 

Resident Speak Out (Agenda 6):

Ms. Wertman (Waking Dreams Knoll), Independence Day Parade Coordinator, spoke about the importance of holding the parade and noted that the Police Department has okayed the parade provided COVID-19 precautions are in place. She noted it is unclear where the parade will stage, possibly along South Trotter Road. Due to COVID-19 there will be no reception in 2021.

 

Mr. Levine made a motion to approve the parade for 2021 provided all necessary precautions are taken and permits are obtained. Mr. White seconded the motion. The motion passed (3-0-0).

Mr. White asked that an effort be made to limit disposable plastic products.

 

Ballot Questions (Agenda 7A):

Mr. Levine made a motion to accept and file the email vote to remove the previously approved ballot questions from the ballot. Ms. DuBois seconded the motion. The motion passed (3-0-0). The email votes are on file with the original Minutes.

 

FY22 Operating Budget (Agenda 7B):

Ms. DuBois noted that the CA Board is considering reinstating some of the original FY21 Annual Charge Share funding as well as making the third and final payment from the Contingency Fund to the village associations. The purpose is to provide the village associations with funds to assist with cash flow and a return to more normal operations in FY22.The village associations payment of excess cash reserves for FY21 is also being considered.

 

Ms. Smith will coordinate with Mr. Levine on updating the budget for the next Board Meeting.

A tentative budget work session was planned for April 19.

 

Education Committee (Agenda 8A):

The members discussed forming an Education Committee with a goal to connect with the schools that students in the village attend and to interact with the Board of Education. The members present discussed having representatives from each of the schools on the committee. Mr. Ni may be willing to chair the committee. The next step will be to develop a Charter for the committee. Mr. Ni, Mr. Levine, Mr. Oh, Mr. Pillai, and Ms. DuBois agreed to work on drafting a Charter for discussion at the June meeting.

 

Development Advisory Committee (9Ai)

Mr. Levine noted there has been a price increase for the homes in Cedar Creek and that the apartments in Robinson Overlook are about 30% leased.

 

Ms. Smith added that a pre-submission meeting for the Scott Property (South Trotter Road) will be held on Wednesday, April 28. The Zoning Board hearing for the Erickson Living project will continue Wednesday, April 7 at 6 p.m. and the Planning Board will hear Erickson’s request to extend the General Plan Amendment for water and sewer on Thursday, April 15 at 7 p.m.

 

Teen Advisory Committee (Agenda 9Aii):

Mr. Oh will write an article about the TAC for the May newsletter.

 

Watershed Committee (Agenda 9Aiii):

Mr. White expressed concern regarding the use of the Chesapeake Bay Trust grant funds to reimburse the Columbia Association and stated he would prefer the funds be used in another manner in the village.

 

Village Manager (Agenda 9B):

Ms. Smith reported the Claret Hall sprinkler system’s compressor had failed and a temporary compressor installed until the permanent part arrives. Due to pressure issues, water was leaking in the sprinkler closet and an emergency maintenance call made. CA and association staff are monitoring the pressure to avoid a recurrence.

 

Ms. Smith informed the Board that Mohammad Saleem, a longtime resident in Pointers Run, former Resident Architectural Committee Member and Chair, former Board Member and Vice Chair, and current Chair of the Architectural Committee had submitted his resignation.

 

Columbia Council Representative (Agenda 9C):

Ms. DuBois reported that Columbia Association’s new President, Lakey Boyd, will start on May 1. She expects Ms. Boyd will meet with the Village Boards once she is settled.

 

Board Chairperson (Agenda 10):

None.

 

Board Speak Out (Agenda 11):

None.

 

Adjournment (Agenda 12):

At 9:04 p.m., Mr. White made a motion adjourn the meeting.  Mr. Levine seconded the motion. The motion passed (3-0-0). Student Advisory Votes – in favor (2-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  April 26, 2021 (as amended)

March 15, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

March 15, 2021

 

 

Opening (Agenda 2):

Adam White, Vice Chairperson, called the meeting to order at 7:07 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Harjeet Jandu, Matt Levine, Jian Ni, and Tony Miceli. Alex Oh, Student Member, Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. Martin Oltmanns, Columbia Association Aquatics Director, was also present. Residents in attendance were Trinity Cheng (Pure Sky Place), Michael Cornell (Morning Time Lane), and Micaela Crooks (Sunlit Water Way), Janet Munro (Morning Time Lane), and Dipper Wettstein (Gentle Call). Shyam Pillai, Student Member arrived at 7:20 p.m. Eric Greenberg (Empty Song Road) arrived at 8:17 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to approve the agenda with the addition of 9C. to develop a response to the Asian hate bias expressed at a recent Howard County Racial Equity Task Force Meeting on March 4, 2021. The motion was seconded by passed (4-0-0). Student Advisory Vote – in favor (1).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Mr. Levine made a motion to hold an Executive Session immediately following the Board Meeting for the purpose of legal matters and potential litigation. Mr. White seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor.

 

February 1, 2021 Minutes (Agenda 4B):

Mr. White made a motion to approve the February 1, 2021 Minutes. Mr. Levine seconded the motion. The motion passed (4-0-1). Mr. Jandu abstained. Student Advisory Vote – in favor (1).

 

March 1, 2021 (Agenda 4C):

Ms. DuBois made a motion to approve the March 1, 2021 Minutes. Mr. Levine seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

 

 

 

Martin Oltmanns, Columbia Association, Aquatics Director (Agenda 5):

Mr. Oltmanns announced that the Columbia Association (CA) will be opening 15 outdoor pools for the summer swim season. Both River Hill swim teams will practice at the River Hill and Hobbit’s Glen Pools and will rotate using the pools for swim meets. Swim meets will be held virtually to keep the team separate. The pools will be accessible to residents who pre-register for 90 minutes swim blocks. Swim registration will open 10 days in advance and can be done online or by calling the CA Aquatics Office. The River Hill pool can accommodate 125 people/block. CA staff will clean all touchpoints between each block. Visitors must bring own chairs and towels. The policies and procedures are expected to change as COVID-19 requirements change. Mr. Oltmanns noted the biggest challenge this year has been hiring enough lifeguards. Mr. Levine inquired about hiring international guards and per Mr. Oltmanns, CA has never hired guards from out of the country and typically draws locally. Mr. Levine inquired about the condition of the pools given that they were not used in 2020. Mr. Oltmanns explained the pools are still being maintained and that covers are being purchased.

 

Resident Speak Out (Agenda 6):

Mr. Wettstein (Gentle Call) noted that since 2018 none of CA’s Aquatics Committee’s meeting agendas and minutes have been posted online and asked that they be posted. Mr. Wettstein also suggested that CA reach out to the County and the State to obtain funding to open the pools that are scheduled to remain closed for summer 2021.

 

Mr. Wettstein (Gentle Call) expressed concern regarding village elections and staff safety.

 

Election Committee – Chairperson Interviews (Agenda 7):

The Board interviewed Michael Cornell for the position of Election Committee Chairperson.

 

Election Committee (Agenda 8A):

Mr. Levine made a motion to appoint Mr. Cornell as the Election Committee Chairperson. Mr. Jandu seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

 

Ballot Questions (Agenda 8B):

Ms. Smith reviewed the materials provided regarding ballot questions pertaining to online voting. Ms. Smith recommended that question be limited to a yes/no response to whether the member supports online/electronic voting. Mr. Levine made a motion to include the recommended question on the ballot. Ms. DuBois seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

FY21 3rd Quarter Financials & Variance Analysis (Agenda 9A):

Ms. Smith reviewed the 3rd quarter financials and variance analysis and responded to questions from the Board. Mr. Levine made a motion to approve the FY21 3rd Quarter Financials and Variance Analysis. Mr. Ni seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (5-0-0). Student Advisory Votes – in favor (2).

 

FY22 Operating Budget (Agenda 8C):

Ms. Smith reviewed the draft budget and the assumptions. Mr. Levine made a motion authorizing Ms. Smith to publish the draft budget as presented. Ms. DuBois seconded the motion. Discussion.

The motion passed (5-0-0). Student Advisory Votes – in favor (2).

 

Education Committee (Agenda 9B):

Mr. Levine made a motion to postpone the discussion of forming an Education Committee to the next meeting. Ms. DuBois seconded the motion. The motion passed (5-0-0). Student Advisory Votes – in favor (2).

 

Feedback to Howard County’s Racial Equity Task Force (Agenda 9C):

Mr. Levine made a motion to send the letter circulated by email on behalf of the Board condemning the hate bias exhibited towards Asians during the March 4, 2021 Task Force meeting and requesting the removal of Mr. Harris. The letter should be sent to County Council Member Opel Jones, the members of the Racial Equity Task Force, and copies to the County Council, Ms. DuBois seconded the motion. Discussion. The motion passed (3-1-1). Mr. Miceli was opposed. Mr. Jandu abstained. Student Advisory Votes – in favor (2).

 

Development Advisory Committee (10Ai)

Mr. Levine noted the Cedar Creek models have their lights on and appear ready. He also reported that the Five Guys restaurant had opened in the River Hill Square center.

 

Teen Advisory Committee (Agenda 10Aii):

Mr. Oh and Mr. Pillai reported that the virtual Bingo event had gone well, approximately 25 families participated with a total of about 70 participants. $300 was raised in donations for Columbia Community Care. The TAC is scheduled to meet to do a re-cap of the event.

 

Traffic & Safety Committee (Agenda 10Aiii):

Mr. Miceli reported that he had been contacted by Steve Breeden, Security Development, the developer of the River Hill Square retail center. Mr. Breeden is interested in pursuing a pathway connection from the rear to the existing CA pathway. It does not appear that ADA compliant way access can be provided from the front of the site.

 

Watershed Committee (Agenda 10Aiv):

Mr. White reported the Watershed Committee will meet next on March 18 at 6 p.m. and that he has signed up for the Weed Warrior training program.

 

 

Village Manager (Agenda 10B):

Ms. Smith reported that the Master Gardener program had 73 people signed up, 53 attended, and of the number in attendance 14 were people who had not attended previous sessions. Ms. Smith reported on a presentation by Howard County’s Bee City program and recommended that the Watershed, Resident Architectural, and Architectural Committees meet with them to learn more about the program. Ms. Smith informed the Board that Howard County had begun its budget process and the County Executive will present his proposed operating and capital budgets in April. The County Council will then hold a series of work sessions and hearings with approval scheduled in June. It was the consensus of the Board to submit written input.

 

Columbia Council Representative (Agenda 10C):

Ms. DuBois reported CA’s FY22 budget was approved, and 15 outdoor pools will be open during the 2021 swim season. She noted that at the CA Board’s next meeting they will be reviewing CA’s 3rd quarter financials to determine if CA expects to have any excess cash at the end of FY2021. Ms. DuBois noted that it is important to her that if there is excess cash, that some funding be provided to the village associations to enable them to ramp up a return to more normal post-COVID operations while their ability to generate revenue in the early part of FY22 is constrained.

 

Board Chairperson (Agenda 10D):

None.

 

Board Speak Out (Agenda 11):

None.

 

Adjournment (Agenda 12):

At 9:30 p.m., Mr. Levine made a motion to adjourn the meeting and to move into Executive Session for the purposes of legal matters and potential litigation. Mr. Levine seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (2-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  April 26, 2021 (as amended)