December 7, 2020 Minutes

River Hill Board of Directors

Meeting Minutes, December 7, 2020

Opening (Agenda 1):

Adam White, Vice Chairperson, called the meeting to order at 7:39 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Harjeet Jandu, Matt Levine, Tony Miceli, Jian Ni, and John Wan. Alex Oh and Shyam Pillai, Student Members, were present. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. The following residents were present: Dr. and Mrs. Greenberger (Morning Light Trail), Ms. Battle (Ocean Shore Lane), Mr. Crawford (Silent Sun Place), Mr. Lowe (?). Residents, Ms. DuBois, Mr. Oh, and Mr. Pillai left the meeting at 10:43 p.m.

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to approve the December 7, 2020 agenda with the addition of an Executives Session immediately following this meeting. Mr. Miceli seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2). 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Ms. Smith announced the following:

  • RHCA’s Board of Directors held a virtual Executive Session on November 2, 2020. Participants were: Harjeet Jandu, Tony Miceli, Jian Ni, John Wan, and Adam White. Also present was Susan M. Smith, Village Manager.At 9:06 p.m., Mr. Levine made a motion that the Board of Directors move into Executive Session for the purpose of discussing legal matters. Mr. Miceli seconded the motion. The motion passed (5-0-0).

    Mr. Miceli made a motion to end the Executive Session and adjourn the meeting at 9:25 p.m. Mr. Wan seconded the motion. The motion passed (5-0-0).

  • RHCA’s Board of Directors held a virtual Executive Session on December 7, 2020. Participants were: Harjeet Jandu, Tony Miceli, Jian Ni, and Adam White. Also present was Susan M. Smith, Village Manager.At 7:05 p.m., Mr. Levine made a motion that the Board of Directors move into Executive Session for the purpose of discussing pending or potential litigation or other legal matters, business transactions in the negotiation stage, and personnel matters. Mr. White seconded the motion. The motion passed (5-0-0).

    Mr. Levine made a motion to end the Executive Session and adjourn the meeting at 7:30 p.m. Mr. Miceli seconded the motion. The motion passed (5-0-0).

  • The Board of Directors will hold another virtual Executive Session at the end of tonight’s meeting (December 7, 2020) to continue the earlier session.

November 2, 2020 Board Meeting Minutes (Agenda 4B):

Mr. White made a motion to approve the November 2, 2020 Minutes. Mr. Jandu seconded the motion. The motion passed (5-0-1). Student Advisory Votes – in favor (2).

Resident Speak Out (Agenda 5):

Dr. and Mrs. Greenberger (Morning Light Trail) addressed the Board again regarding their neighbor’s lawsuit and reiterated their request for compensation from the association. Ms. Smith offered to follow-up with them following the meeting.

Ms. Battle (Ocean Shore Lane) reiterated her concerns regarding the repeated presence of food trucks in the Pointers Run neighborhood including concerns about community value and a lack of consistency with the community culture. She asked for the association’s support and asked that the association reach out to the county to pursue action.

CA FY22 Budget (Agenda 6A):

Mr. Levine made a motion to approve the draft letter to CA with the amendments recommended by Mr. Miceli. Mr. Wan seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2). Ms. Smith will include the other village community associations on the distribution.

Food Trucks in the Community (Agenda 7A):

Ms. Smith provided an update on what she has learned to date regarding restrictions on the trucks in residential areas. The Board discussed the concerns raised by members of the community, the need to provide an opportunity for residents to discuss the issues, the presence of a 2nd food truck location in the village, and alternative locations e.g., fire station, pool parking lot.

Mr. Jandu made a motion to have Mr. Miceli moderate a community Zoom meeting to discuss the food trucks. The motion failed for lack of a second.

It was the consensus of the Board to first encourage the neighbors to speak with one another about the issues, solicit community interest/support/opposition using the association’s communications tools, continue to explore options, and to invite representatives from the County Executive’s office and Council Representative Jung to an upcoming meeting to discuss solutions.

 

External Legal Audit (Agenda 7B):

Ms. Smith reported she is still waiting for information and clarification to be provided and expects to be able to make a recommendation at the next Board Meeting.

RHCA 990 & 990T (Agenda 7C):

Ms. Smith gave a brief overview. Mr. Miceli made a motion to approve the association’s 990 & 990T. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).

 FY21 2nd Quarter Financials & Variance Analysis (Agenda 7D):

Ms. Smith reviewed the documents. Mr. Levine made a motion to approve the association’s FY21 2nd Quarter Financial Reports and accompanying Variance Analysis. Mr. White seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).

RHCA FY21 Operating Budget – Revisions (Agenda 7E):

Ms. Smith reviewed modifications to the operating budgets for the 3rd and 4th quarters. Additional suggestions for reducing expenses were discussed including using less expensive paper for the newsletter, permitting residents to opt out of the printed newsletter, and eliminating or reducing the number of times print newsletters are distributed.

Development Advisory Committee (Agenda 8Ai):

Mr. Levine noted construction of the Cedar Creek development is on schedule. He noted that the development used to be a part of the same Board of Education polygon as the adjacent section of the Village of River Hill is no longer. He asked Ms. Smith to find out why the change was made. Mr. Levine reported he had spoken with the foreman for Robinson Overlook development and that construction is on schedule to open in the spring.

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh reported that TAC members had helped with preparations for the Storytime with Santa and Santa Parade. The events went well and were well attended. Mr. Pillai reported that the On the Table session notes were being finalized to be sent to the County’s Department of Planning and Zoning.

Traffic & Safety Committee (Agenda 8Aiii):

Mr. Miceli reported on the meeting held at River Hill Square on November 14. Members of the committee, representatives from Erickson Living, Howard County Bicycle Advocates, Ms. Cheng, and Mr. Pillai of the TAC, and other interested residents attended. During the meeting, several unsafe driver actions were observed which highlighted the committee’s concerns. He reported the November 19 meeting with representatives from the State Highway Administration and the County’s Department of Public Works had also gone well. They appreciated the feedback from the community about the recent changes along the stretch of MD 108 from Linden Linthicum Lane to Sheppard Lane. Mr. Miceli reported he subsequently had a productive conversation with Steve Breeden (River Hill Square developer) about the safety issues that had been observed. They also discussed creating a formal pathway connection from the CA pathway behind Whistling Winds Walk to the opening in the fence at the rear of the River Hill Square center. Mr. Miceli expressed concern with the current lack of handicapped accessibility from the sidewalk along MD 108 and the safety of student access to the site.

Watershed Committee (Agenda 8Aiv):

Mr. White reported the Watershed Committee had held an informal Pull and Plant. 

Village Manager (Agenda 8B):

Ms. Smith reported that recent Howard County COVID-19 restrictions limit capacity at the facilities to a 10-person maximum. As a result, the events scheduled for November and one planned for December were cancelled. Ms. Smith has been in contact with the Howard County Health Department to determine whether the limit applies to religious institutions that rent space from the association. The Church of God has removed their equipment from Claret Hall and will not renew their lease. Ms. Smith noted given the rise in COVID-19 cases, some staff members are reluctant to work rentals, she is not inclined to permit churches to meet if more than 10 participants are permitted, and she is considering having daytime staff return to full remote work. Ms. Smith reported that Ms. Rossi is in discussion with a daycare provider who is interested leasing the Meeting Room. The Board supported the concept of a 2-year lease. Renovations at Claret Hall have been pushed to January and staff will work remotely while the improvements are underway.

Columbia Council Representative (Agenda 8C):

Ms. DuBois reported that CA is currently considering opening 18 pools during the summer of 2021. She briefly discussed the update to the county’s General Plan and expressed concern about CA’s involvement. She noted that the Symphony of Lights show will be held and a portion of CA land utilized though the access issue remains. She believes CA has mismanaged the 57 acres and thinks setting up a land trust or conservancy to maintain the property in perpetuity might be a better option.

Board Chairperson (Agenda 8D):

None.

Board Speak Out (Agenda 9):

None.

Adjournment (Agenda 10):

At 10:43 p.m., Mr. Levine made a motion to adjourn the meeting move into Executive Session. for the purpose of discussing pending or potential litigation or other legal matters, business transactions in the negotiation stage, and personnel matters. Mr. Wan seconded the motion. The motion passed (6-0-0). All remaining residents, Mr. Oh, Mr. Pillai, and Ms. DuBois left the meeting.

Submitted: Susan M. Smith, Village Manager

Minutes Approved:  January 4, 2020

November 2, 2020 Minutes

River Hill Board of Directors

Meeting Minutes

November 2, 2020

 

 

Opening (Agenda 1):

Harjeet Jandu, Vice Chairperson, called the meeting to order at 7:03 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Tony Miceli, Jian Ni, and John Wan. Alex Oh and Shyam Pillai, Student Members, were present. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. Adam White, Board Chairperson, joined the meeting at 9 p.m. Dr. and Mrs. Greenberger (Morning Light Trail) joined the meeting at 7:07 p.m., Ms. Battle (Ocean Shore Lane) joined the meeting at 7:09 p.m., and Mr. Golibersuch (Owen Brown Village Board) joined the meeting at approximately 7:22 p.m. Ms. Battle left the meeting at approximately 7:30 p.m. Dr. and Mrs. Greenberger left the meeting at approximately 7:35 p.m. Mr. Golibersuch left the meeting at approximately 8:30 p.m. Ms. DuBois, Mr. Oh and Mr. Pillai left the meeting at 9:06 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Miceli made a motion to approve the November 2, 2020 agenda. Mr. Wan seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

The Village Manager announced the following:

 

  • RHCA’s Board of Directors held a virtual Executive Session on October 5, 2020. Participants were: Matt Levine, Harjeet Jandu, Tony Miceli, Jian Ni, John Wan, and Adam White. Also present was Susan Smith, Village Manager.

 

At 9:23 p.m., Mr. Levine made a motion that the Board of Directors move into Executive Session for the purpose of discussing pending or potential litigation or other legal matters. Mr. Miceli seconded the motion. The motion passed (6-0-0).

Mr. Levine made a motion to end the Executive Session and adjourn the meeting at 9:38 p.m. Mr. Miceli seconded the motion. The motion passed (6-0-0).

 

  • RHCA’s Board of Directors held a virtual Executive Session on October 19, Participants were Matt Levine, Harjeet Jandu, Tony Miceli, Jian Ni, John Wan, and Adam White. Also present were Susan Smith, Village Manager, and Jaime Luse, Counsel. Mr. Miceli left the meeting at 8:06 p.m.

 

At 7:15 p.m., Mr. Wan made a motion that the Board of Directors move into Executive Session for the purpose of discussing legal matters and consultation with counsel. Mr. Jandu seconded the motion. The motion passed (6-0-0).

Mr. Levine made a motion to leave Executive Session at 8:08 p.m. Mr. Wan seconded the motion. The motion passed (5-0-0).

 

  • The Board of Directors is expected to hold a virtual Executive Session at the end of tonight’s meeting (November 2, 2020) for the purpose of discussing legal matters.

 

October 5, 2020 Board Meeting Minutes (Agenda 4B):

Mr. Wan made a motion to approve the October 5, 2020 Minutes as amended per the addition of the time of Ms. Munro’s departure from the meeting. Mr. Miceli seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

Authorize Speakers for ZB 1118 M Hearing (Agenda 4C):

Mr. Wan made a motion to accept and file the email votes authorizing members of the Board, Ms. DuBois, and Ms. Smith to speak on behalf of the association at the Zoning Board Hearing regarding ZB 1118M. Mr. Miceli seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2). A copy of the emails is on file with the original Minutes.

 

Resident Speak Out (Agenda 5):

Dr. and Mrs. Greenberger (Morning Light Trail) addressed the Board regarding trauma, expenses, and other concerns associated with a recent lawsuit and requested compensation from the association.

 

Ms. Battle (Ocean Shore Lane) shared concerns regarding the repeated presence of food trucks in the Pointers Run neighborhood including safety and the impact on property values. She asked for the association’s support in taking measures to stop the presence of the trucks.

 

Old Business (Agenda 6):

None.

 

CA FY22 Budget (Agenda 7A):

Ms. Smith asked for feedback regarding the draft letter. It was the consensus of the Board to circulate the draft again for review and to approve the letter via email to get it sent to CA quickly.

 

RHCA FY21 Operating Budget – Revisions (Agenda 7B):

Ms. Smith discussed current financial constraints, reviewed the association’s balance sheet as of September 30, 2020, and provided an estimate of available cash. She reviewed the FY21 Budget Spreadsheet by Quarter and amendments to the 3rd and 4th quarters to reduce the association’s losses. Ms. Smith and Mr. Wan (Financial Liaison) will coordinate to develop alternatives for consideration at the December 7 meeting.

 

Development Advisory Committee (Agenda 8Ai):

Ms. DuBois reported on her presentation of the association’s testimony at the Zoning Board Hearing on October 28, 2020 regarding ZB 1118M (Erickson Living Properties II, LLC request for CEF zoning).

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Pillai reported that the Teen Advisory Committee will meet the week of November 8 to work on plans for the association’s Santa event. Mr. Oh reported the HoCo By Design “On the Table” event for teens held on October 17 was successful.

 

Traffic & Safety Committee (Agenda 8Aiii):

Mr. Miceli announced a virtual meeting with the State Highway Administration, the Howard County Department of Public Works, and the association’s Traffic & Safety Committee has been scheduled for Thursday, November 19 at 7 p.m. to discuss the MD 108/Sheppard Lane intersection and associated issues.

 

Watershed Committee (Agenda 8Aiv):

Mr. Smith noted that the Pull & Plant event, in conjunction with the Columbia Association, was held on October 25. Six people participated.

 

Manager’s Report (Agenda 8B):

A written report is on file with the original Minutes. Ms. Smith informed the Board: Howard County Department of Public Works is beginning repairs to a failing sewer line in the open space behind Waking Dreams Knoll; Columbia Association is monitoring usage at 2 tot lots in the village; a pre-submission meeting will be held for a solar farm planned on Ten Oaks Road; and advice will be sought regarding filing a proof of claim before the Boy Scouts of America bankruptcy bar date.

 

Council Representative Report (Agenda 8C):

Ms. DuBois reported that as a part of the general plan update, HoCo By Design, New Town zoning is up for discussion. She noted that changes to New Town zoning could have implications for the villages and for the Columbia Association. For example, permitting development on open space such as at the Fairway Hills Golf Course or in Downtown Columbia.

 

Board Chairperson Report (Agenda 8D):

None.

 

Board Speak Out (Agenda 9):

None.

 

Executive Session (Agenda 10):

At 9:06 p.m. Mr. Wan made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. Miceli seconded the motion. The motion passed (5-0-0). Ms. DuBois, Mr. Oh, and Mr. Pillai left the meeting.

 

At 9:25 p.m. Mr. Miceli made a motion to leave Executive Session. Mr. Wan seconded the motion. The motion passed (5-0-0).

 

Adjournment (Agenda 11):

At 9:26 p.m. Mr. Jandu made a motion to adjourn the meeting. Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  December 7, 2020

October 5, 2020 Minutes

River Hill Board of Directors

Meeting Minutes

October 5, 2020

 

Opening (Agenda 1):

Adam White, Chairperson, called the meeting to order at 7:05 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Harjeet Jandu, Matt Levine, Tony Miceli, Jian Ni, and John Wan. Alex Oh and Shyam Pillai, Student Members, were present. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. Janet Munro, River Hill resident, was present. Ms. DuBois left the meeting at 7:52 p.m. following her report. Ms. Munro left the meeting at 8:55 p.m. Mr. Oh and Mr. Pillai left the meeting at 9:23 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to postpone 7A. Columbia Association/Symphony Woods Lawsuit to the November 2, 2020 agenda and to move 8C. Council Representative Report before agenda item 6A. Mr. Wan seconded the motion. The motion passed (6 -0-0). Student Advisory Votes – in favor (2).

 

Administrative Items (Agenda 4):

Ms. DuBois made a motion to approve the September 14, 2020 Minutes as presented. Mr. Levine seconded the motion. The motion passed (4-0-2). Student Advisory Votes – in favor (2)

 

Resident Speak Out (Agenda 5):

None

 

Council Representative Report (Agenda 8C):

Ms. DuBois noted that CA’s FY21 1st quarter financial statements look good because they had received the annual charge shares. However, she indicated that several commercial properties have requested abatements and it is unclear what the impact will be. The CA Board is beginning FY22 budget discussions and will be having to make decisions e.g., whether to open/close pools. She reported the board passed a resolution to implement changes to the CA website to include links to their meetings and providing an opportunity for residents to sign up for Speak Out on the home page. Ms. DuBois discussed her October 2020 Council Corner article and noted that it is her goal to focus CA’s programs and facilities on those that serve the greatest number of residents. She noted that CA is projected to incur a $13M loss in FY21 and major changes need to be made to recoup the losses. She shared concerns about closures of the neighborhood centers, further reduction in the village community association annual charge shares, and permanent closure of some outdoor pools.

 

Mr. Levine made a motion that the River Hill Board write a letter to CA in support of reopening all outdoor pools in FY22  and keeping them  operating, making the pools free for all residents residing on CA assessed properties, retaining the neighborhood centers, and not further reducing the village community associations’ annual charge shares. Ms. DuBois seconded the motion. The motion passed (5-1-0). Student Advisory Votes – in favor (2).

 

Ms. DuBois noted that she will be hosting a Zoom meeting open to village residents to provide input on the CA budget and operations. Mr. Levine made a motion to publicize the session via the association’s electronic communications tools. Mr. Wan seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).

 

Volunteer of the Year (Agenda 6A):

Mr. Miceli made a motion recommending that Renee DuBois be selected as the association’s Volunteer of the Year. Mr. Levine seconded the motion. Discussion. The motion passed (6-0-0). Student Advisory Vote – in favor (2).

 

Mr. Levine made a motion that, rather than giving volunteer gifts this year, the association make a donation with a $100 minimum to a local charity, to have Ms. DuBois designate a charity of her choice, and to give Ms. Smith discretion on the amount of the donation. Mr. Miceli seconded the motion. The motion passed (5-1-0). Student Advisory Votes – in favor (2).

 

Development Advisory Committee (Agenda 8Ai):

Mr. Levine noted that Ms. Smith had provided him with information on the Cedar Creek and Robinson Overlook developments and he will be reaching out to the contact at Cedar Creek. Mr. White confirmed he will attend the Erickson Living hearing on October 7 and will provide the association’s testimony. It was the consensus of the Board to invite County Council Member Deb Jung to have another Town Hall style meeting with residents to discuss issues such as the FY22 Budget, Board of Education funding and enrollment, and COVID impacts. Ms. Smith will follow-up with her office.

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh and Mr. Pillai reported that the Teen Advisory Committee met virtually this afternoon and welcomed new members. They discussed the roles, responsibilities, and expectations for members. They also reviewed plans for upcoming and future events and had asked the members to share information on the Open Table event scheduled for October 17. Three members will collaborate on a Teen Talk article for the December newsletter.

 

Traffic & Safety Committee (Agenda 8Aiii):

Mr. Miceli informed the members that a River Hill High School student had recently been killed in a traffic accident in the MD 32/US 70 area. He would like to do some education with the schools. Mr. Miceli requested that Ms. Smith set up meetings with SHA and DPW to discuss the safety issues related to the River Hill Square retail project as he is beginning to receive complaints.

 

Watershed Committee (Agenda 8Aiv):

Mr. White noted that a Pull & Plant event will be held on October 25.

 

Manager’s Report (Agenda 8B):

 

A written report is on file with the original Minutes. Mr. Wan made a motion to accept and file the Board’s August 18 email votes approving the association’s COVID Visitor Access Policy and Procedures. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2). Copies of the email votes are on file with the original Minutes.

 

Ms. Smith reported that she is coordinating with Kimco Realty and the Columbia Association regarding the safety issues created when Kimco replaced curbs and gutters in the village center. She also noted that complaints continue to be received regarding the condition of the Ruby Tuesday property and she has been in communication with JP Morgan Chase and the county regarding the matter. She informed the Board of a new residential development being planned on Cedar Lane, across from the Hickory Ridge Village Center.

 

Board Chairperson Report (Agenda 8C):

None.

 

Board Speak Out (Agenda 9):

Mr. Ni discussed a fraudulent email he received that appeared to come from Mr. White and inquired about preventative measures. The members discussed reporting spam/fishing emails and creating email addresses for use by the Board Members. Staff will explore options. Mr. Levine offered to assist.

 

Mr. Levine expressed concern that Ms. DuBois is not receiving the information she needs from CA staff.

 

Mr. Levine noted he had spoken with the resident who had concerns about trees planted by a neighbor and asked Ms. Smith to follow-up with a letter to close the loop.

 

Executive Session (Agenda 10):

At 9:23 p.m. Mr. Levine made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. Miceli seconded the motion. The motion passed (6-0-0). Mr. Oh, and Mr. Pillai left the meeting.

 

At 9:38 p.m. Mr. Levine made a motion to leave Executive Session. Mr. Miceli seconded the motion. The motion passed (6-0-0).

 

Adjournment (Agenda 11):

At 9:39 p.m. Mr. Levine made a motion to adjourn the meeting. Mr. White seconded the motion. The motion passed (6-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved as Amended:  November 2, 2020

September 14, 2020 Minutes

River Hill Board of Directors

Meeting Minutes

September 14, 2020

 

Opening (Agenda 1):

Harjeet Jandu, Vice Chairperson, called the meeting to order at 7:15 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Matt Levine, Jian Ni, and John Wan. Renee DuBois, Alex Oh and Shyam Pillai, Student Members, were present. Renee DuBois, Council Representative, and Susan Smith, Village Manager, were present. Tony Miceli and Adam White were absent. Trinity Cheng attended the meeting and departed at 8 p.m. Mr. Oh and Mr. Pillai departed the meeting at 8:56 p.m.

 

Approval of the Agenda (Agenda 3):

Ms. DuBois made a motion to approve the agenda. Mr. Levine seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

Administrative Items (Agenda 4):

Ms. DuBois made a motion to approve the August 10, 2020 Minutes as presented. Mr. Wan seconded the motion. The motion passed (3-0-1). Student Advisory Votes – abstained.

 

Resident Speak Out (Agenda 5):

Ms. Cheng noted that she is continuing to observe the Great Star Drive/MD 108 intersection for evidence of accidents. She also noted that she had spoken on a local podcast and with local teens about the signal changes made at the intersection.

 

FY20 4th Quarter Financials – Revisions (Agenda 6A):

Ms. Smith reviewed the revisions made to the FY20 4th Quarter Financials based on the results of the FY20 Audit. Ms. DuBois made a motion to approve the revised FY20 4th Quarter Financial statements. Mr. Wan seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2).

 

Teen Advisory Committee Appointments (Agenda 7A):

Mr. Oh and Mr. Pillai presented the recommendations for appointment to the Teen Advisory Committee. Mr. Levine made a motion to appoint the following students to the Teen Advisory Committee for the period ending August 31, 2021: Trinity Cheng, Jennifer Chiang, Serena Goyal, Eric Key, Maddie Lynott, Katelyn Sharp, Elinor Tu, and Arthur Wang. Ms. DuBois seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2). Alex Oh and Shyam Pillai will serve as Co-Chairs of this committee.

FY21 1st Quarter Financials & Variance Analysis (Agenda 7B):

Ms. Smith reviewed the financial statements and variance analysis. Mr. Wan made a motion to approve the FY21 1st Quarter Financial Statements and Variance Analysis as presented. Mr. Levine seconded the motion. The motion passed (4-0-0). Student Advisory Votes – in favor (2)

 

Development Advisory Committee (Agenda 8Ai):

Mr. Levine commented on the progress being made on the Cedar Creek project and inquired whether there had been any additional noise complaints. Ms. Smith reported there had been no recent complaints. Ms. Smith will follow-up on the status of the Robinson Overlook project.

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh and Mr. Pillai reported that they will be meeting with Ms. McDermott to discuss plans for the year. A virtual meeting with the Teen Advisory Committee will be scheduled.

 

Traffic & Safety Committee (Agenda 8Aiii):

None.

 

Watershed Committee (Agenda 8Aiv):

A Pull & Plant event is being planned for October.

 

Manager’s Report (Agenda 8B):

A written report is on file with the original Minutes. The Board discussed the Volunteer of the Year and agreed to discuss this at the next meeting when more members would be present. The Board Members present discussed liaison responsibilities. Mr. Levine will continue with development issues. Mr. Wan will focus on budget and financial matters. Mr. Ni will rotate between committees to become more knowledgeable about the association. Ms. DuBois will focus on special events.

 

The Board discussed the county’s General Plan effort, HoCo By Design and it was the consensus of the Board to host “On the Table” events, one for teens and one for adults. Mr. Oh and Mr. Pillai will work with Ms. DuBois to host the event for teens. Mr. Levine will host the session for adults. Both sessions will be held virtually.

 

Ms. Smith provided an update on the status of rentals and events.

 

Board Chairperson Report (Agenda 8C):

None.

 

Council Representative Report (Agenda 8D):

Ms. DuBois reported that the CA Board and staff are beginning the FY22 budget process. A change in the assessment share rate is being discussed. An $8M capital budget and a reserve account are being planned. Ms. DuBois recommended the association request renovations to a 2nd tot lot e.g., Pointers Run neighborhood.

 

Board Speak Out (Agenda 9):

Mr. Levine noted that the food trucks he has organized on Friday evenings in the Pointers Run neighborhood have been successful and will run through the end of October. The vendors have sold out every time. He recommended that the association be involved next year.

 

Executive Session (Agenda 10):

At 8:56 p.m. Mr. Levine made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. Wan seconded the motion. The motion passed (4-0-0). Mr. Oh, Mr. Pillai, and Ms. DuBois left the meeting.

 

At 9:05 p.m. Mr. Levine made a motion to leave Executive Session. Mr. Wan seconded the motion. The motion passed (4-0-0).

 

Adjournment (Agenda 12):

At 9:06 p.m. Mr. Levine made a motion to adjourn the meeting. Mr. Wan seconded the motion. The motion passed (4-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  October 5, 2020