July 12, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

July 12, 2021

 

 

Opening (Agenda 2):

Matthew Levine, Chairperson, called the meeting to order at 7:02 p.m. The meeting was hybrid, in person at Claret Hall and virtually via conference call using Zoom. The following members attended in person: Eric Greenberg and Matthew Levine. Members Harjeet Jandu (joined at approximately 7:10 p.m.), Tony Miceli, Jian Ni, and Adam White were virtual. Student Member Alex Oh was virtual. Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present in person at Claret Hall. Mr. Pillai was absent. Bruce Eberle (Watershed Committee Member) attended in person. The following people attended the meeting virtually: Janet Munro, Brady Greer (CA), Al Edwards (CA), Dennis Mattey (CA), Brian Collins (KCI), and Andrew Robinson, Esq. (Offit Kurman Inc.).

 

Approval of the Agenda (Agenda 3):

Mr. Miceli made a motion to approve the agenda. Mr. Greenberg seconded the motion. Ms. DuBois asked that the agenda be modified to add HoCo By Design to the agenda and to remove Education Committee Charter (7A). The amendment was accepted. The agenda was approved (5-0-0). Student Advisory Vote – in favor (1).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Ms. Smith announced the Board held a virtual Executive Session on June 10, 2021.

Participants were Eric Greenberg, Matt Levine, Tony Miceli, Jian Ni and Adam White. Susan Smith, Village Manager, was also present. At 7:06 p.m. Mr. Levine made a motion to move into Executive Session for the purposes of discussing legal and personnel matters. Mr. Greenberg seconded the motion. The motion passed (5-0-0). At 7:55 p.m. Mr. Levine made a motion to adjourn the Executive Session. Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Board Meeting Minutes – June 7, 2021 (Agenda 4B):

Mr. Levine made a motion to approve the June 7, 2021 Minutes as submitted. Mr. Greenberg seconded the motion. The motion passed. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

 

 

Resident Speak Out (Agenda 5):

None.

 

Shaw/Willow Nook Property Annexation (Agenda 6A):

Mr. Robinson gave an overview of the project and noted at this time the developer is waiting for housing allocations and therefore cannot provide a timeline. Discussion.  Ms. Dubois made a motion for the River Hill Community Association to approve the annexation of the Shaw property. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Scott Property Redevelopment (Agenda 6B):

Ms. Smith gave an overview of the project which is scheduled to be reviewed by Howard County’s Design Advisory Panel on July 21. Concerns regarding stormwater management were discussed. Dennis Mattey, CA, indicated that CA is interested in the project and noted that the easement for this property was already a part of the open space when it transferred from Howard Research and Development to the Columbia Association. Mr. Levine made a motion to ask the association’s Watershed Committee to draft a letter outlining their concerns, to have the association send a letter to the CA Board of Directors expressing concerns, and for the association to provide written input to the Design Advisory Panel with the correspondence being approved by the Board via email. Mr. Miceli seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Free Use Request (Agenda 6C):

Mr. Levine made a motion to approve a free use of the River Hill Meeting Room for Vishva Iyer’s Girl Scout Gold Award Project. Mr. White seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

FY21 4th Quarter Financial Statements & Variance Analysis (Agenda 6D):

Mr. Greenberg made a motion to approve the FY21 4th Quarter Financial Statements and Variance Analysis. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor.

 

FY21 Annual Report (Agenda 6E):

Mr. Levine made a motion to approve the Annual Report with an amendment to say there were material changes needed. Mr. Greenberg seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

FY21 Facility Use Report (Agenda 6F):

Mr. Levine made a motion to approve the Facility Use Report. Ms. DuBois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Storm Drain Painting Project (Watershed Committee) (Agenda 6G):

Mr. Eberle reviewed the committee’s plans to re-stencil the storm drains along Great Star Drive and requested the Board send a letter in support of the project to the Howard County Department of Public Works (DPW). Ms. DuBois made a motion to support the project and to approve sending the drafted letter to DPW. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Board Membership (6H):

Ms. DuBois made a motion that the association solicit letters of interest for the open position on the Board via the August newsletter, listserv, and social media and that the Board interview applicants at their meeting on August 17. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

HoCo By Design (6I):

Ms. DuBois gave a brief update on the status of HoCo By Design (new General Plan) and noted that recommendations include increasing the density in Columbia’s village centers and that the River Hill Village Center had been specifically mentioned. She encouraged the Board to become engaged in the process and noted that there was no mention of the impact the increased density would have on traffic-related matters.

 

Ms. Smith notified the Board that in preparation for the subsequent changes to the Zoning Regulations, including New Town Zoning, that CA would be holding sessions with the village boards. River Hill and Harper’s Choice have been paired and the first session will be on October 4 at Kahler Hall. The Board will adjust its meeting schedule that month.

 

Legal Committee Charter (7B):

Mr. Levine reported that he had not had an opportunity to work on drafting a charter.

 

Election Process Committee Charter (7C):

Mr. Levine made a motion to have Mr. Greenberg draft the committee charter and for the Board to vote on it prior to the August Board Meeting with a deadline for letters of interest so that a committee can be appointed in September. Ms. DuBois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Development Advisory Committee (8Ai)

Mr. Levine reported that Cold Stone Creamery had opened at River Hill Square and that the Robinson Overlook apartments appear to be completed.

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh reported the committee will be conducting interviews this week and next. Recommendations for appointment will be shared at the August Board meeting.

 

Traffic and Safety Committee (9Aiii):

Mr. Miceli made the Board aware that he has concerns regarding the striping at the Sheppard Lane intersection. Vehicles are cutting short the left turn onto Sheppard Lane and Mr. Miceli suggested the addition of striping so that vehicles know where to make the turn.

 

Watershed Committee (Agenda 8Aiii):

Mr. White thanked Mr. Eberle for attending the meeting. He noted that the committee had received a request from a resident to conduct a Pull & Plant in the area of Angel Rose Court. He also noted that the committee hopes to get recycling reinstated in the high schools.

 

Village Manager (Agenda 8B):

A written report is on file with the original minutes. Ms. Smith will send some alternate dates for the October Board meeting.

 

Columbia Council Representative (Agenda 8C):

Ms. DuBois reported that CA is dealing with development-related issues, the FY21 financial statements are still being developed, and that the FY23 budgeting process begins in July.

 

Board Chairperson (Agenda 8D):

Mr. Levine thanked everyone for moving to a hybrid format for meetings and noted that Ms. Arthur, Esq. has mentioned a new Maryland law that may result in homeowner’s associations having to continue to offer virtual options for meetings of the Board of Directors. Mr. Levine noted that the Board needed to move into Executive Session at the end of the meeting.

 

Executive Session:

At 9:16 p.m., Mr. Levine made a motion to move into Executive Session for the purposes of personnel matters. Mr. Greenberg seconded the motion. The motion passed (6-0-0). Mr. Oh, Ms. DuBois, and all remaining guests left the meeting.

 

At 9:32 p.m., Mr. Levine made a motion to end the Executive Session and to adjourn the Board Meeting. Mr. Greenberg seconded the motion. The motion passed 4-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  August 16, 2021

June 7, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

June 7, 2021

 

 

Opening (Agenda 2):

Matthew Levine, Chairperson, called the meeting to order at 7:04 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Eric Greenberg, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Alex Oh, Student Member, Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present. Michael Cornell, FY21 Election Committee Chairperson, and Janet Munro (Morning Time Lane) were in attendance. Mr. Jandu and Mr. Pillai were absent. Mr. Cornell left the meeting at 7:40 p.m. Mr. Wettstein left the meeting at 10 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to approve the agenda. Mr. Miceli seconded the motion with an amendment which was not accepted by Mr. Levine. Mr. Wettstein made a motion to amend the agenda and add the Diversity Committee to the agenda. The motion failed for lack of a second. Mr. Greenberg seconded the original motion. Discussion.

 

Ms. DuBois made a motion to amend the agenda and remove the Education Committee (Agenda 8B) from the agenda. Mr. Wettstein seconded the motion.

 

The agenda was approved (5-1-0). Student Advisory Vote – in favor (1).

 

Village Elections (Agenda 4A):

Mr. Cornell reviewed the Election Committee’s report (a copy is on file with the original Minutes). The report recommends steps the association should take to: ensure that village elections are meeting the requirements of the Charter, By-Laws, and MD Homeowner’s Association Act; and, to update the election process and procedures.

 

Mr. Levine made a motion to create an Election Policy Committee made up of no more than ten (10) members to review the report and develop recommendations by September 2021. Mr. Miceli seconded the motion with an amendment that a Charter be developed for the committee and that a Board Member chair the committee. Mr. Levine accepted the amendment. The motion passed (6-0-0). Student Advisory Vote -in favor (1).

 

It was the consensus of the Board that a charter be reviewed at the July meeting.

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 5A):

Ms. Smith announced the Board held a virtual Executive Session on May 3, 2021.

Participants were Eric Greenberg, Harjeet Jandu, Matt Levine, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Susan Smith, Village Manager, was also present. At 8:36 p.m. Mr. White made a motion to move into Executive Session for the purposes of discussing legal matters. Mr. Levine seconded the motion. The motion passed (7-0-0). At 9:12 Mr. Miceli made a motion to adjourn the Executive Session. Mr. Levine seconded the motion. The motion passed (6-0-0).

 

Ms. Smith announced the Board held a virtual Executive Session on June 1, 2021. Participants were Eric Greenberg, Matt Levine, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Susan Smith, Village Manager, was also present. At 7:02 p.m. Mr. Levine made a motion to move into Executive Session for the purpose of discussing legal matters. Mr. White seconded the motion. The motion passed (6-0-0). At 8:10 p.m. Mr. Levine made a motion to end the Executive Session. Mr. Greenberg seconded the motion. The motion passed (6-0-0).

 

Ms. Smith announced the Board will hold a virtual Executive Session either at the end of tonight’s meeting or at another time later in the week for the purposes of discussing legal matters and personnel matters.

 

Board Meeting Minutes – May 3, 2021 (Agenda 5B):

Mr. Levine made a motion to approve the May 3, 2021 Minutes as submitted. Mr. Greenberg seconded the motion. The motion passed. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Resident Speak Out (Agenda 6):

None.

 

Legal Committee (Agenda 7B):

The Board discussed the large legal expenses in FY21. Mr. Levine made a motion to form a Legal Committee made up of residents from the community that would make recommendations to the Board of Directors. Mr. Miceli seconded the motion with the amendment that a Charter be developed for the committee. Mr. Levine accepted the amendment. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Board Meeting Schedule (Agenda 7C):

Ms. Smith shared a draft meeting schedule. Mr. Levine made a motion to approve the schedule with two changes: August 16 (tentative), and January 10, 2022. Mr. Greenberg seconded the motion. The motion passed (6-0-0). Student Advisory Vote – abstained.

 

Volunteer of the Year (Agenda 7D):

Ms. Smith discussed suggestions for Volunteer(s) of the Year. Mr. Wettstein nominated Simone Smith, Watershed Committee Chair. Ms. DuBois seconded the motion.

 

Mr. Miceli made a motion to recognize the Resident Architectural Committee, Architectural Committee, and the Election Committee Chairperson (Michael Cornell) as Volunteers of the Year. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

COVID-19 Procedures (Agenda 8A):

Mr. Levine made a motion that the association remove all COVID requirements and procedures and follow the Center for Disease Control’s and Howard County’s guidance. Ms. Dubois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Development Advisory Committee (9Ai)

Mr. Levine reported that Five Guys had opened at River Hill Square.

 

Teen Advisory Committee (Agenda 9Aii):

Mr. Oh reported that the committee is planning to participate in the Independence Day Parade and will be working on float ideas.

 

Mr. Oh reported that 13 applications had been received for the Teen Advisory Committee. No applications were received for the Student Member Committee. Board discussion. Mr. Levine made a motion that the current Student Members help to interview the TAC applicants; that the applicants be informed that they will each need to attend 1 – 2 Board Meetings during the year to provide updates; and that TAC members be given the option of voting in an advisory capacity on matters before the Board for the upcoming year only. Ms. DuBois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Traffic and Safety Committee (9Aiii):

Mr. Miceli thanked the Board for their support of the Howard County Office of Transportation’s grant application and the letter sent. Mr. Levine made a motion to ratify the email vote to approve the letter (Copies are on file with the original Minutes.) Mr. Greenberg seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).

 

Watershed Committee (Agenda 9Aiii):

Mr. White reported that the committee had held a successful Pull and Plant on May 22. He reported that 40 – 50 people had attended. He noted the committee is investigating re-stenciling the storm drains and may apply for another grant.

 

Village Manager (Agenda 9B):

A written report is on file with the original minutes. Mr. Levine instructed Ms. Smith to set up the Board emails using villageofriverhill.org.

 

Columbia Council Representative (Agenda 9C):

Ms. DuBois inquired whether anyone from the Board would be attending the Public Works Board meeting on June 8th?

 

Ms. DuBois reported that Janet Evans (Long Reach) is the new Chair of the Columbia Association’s Board of Directors, and that Ginny Thomas (Oakland Mills) will be the Vice Chair. The first meeting of the new CA Board will be June 10. CA is subleasing the Haven space to The Pearl Spa and because of the additional revenue will be opening two (2) more outdoor pools this season. CA will establish a reserve account and will be saving 3 – 6 months of operating expenses.

 

Board Chairperson (Agenda 9D):

Mr. Levine announced that beginning in July, the village Board Meetings will be held in a hybrid fashion (in person and via Zoom). He noted that it will be up to the individual committees to determine whether they will meet via Zoom, in person, or in a hybrid fashion.

 

Board Speak Out (Agenda 10):

Mr. Levine made a motion to officially thank Alex Oh and Shyam Pillai for their contributions to the association as Student Members and as Chairpersons of the Teen Advisory Committee. Mr. Miceli seconded the motion. The motion passed (6-0-0).

 

It was the consensus of the Board to hold an Executive Session for personnel matters on Thursday, June 10.

 

Adjournment (Agenda 11):

At 10:07 p.m. Mr. Levine made a motion to adjourn the meeting. Mr. Greenberg seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  July 12, 2021

May 3, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

May 3, 2021

 

 

Opening (Agenda 2):

Susan Smith, Village Manager, called the meeting to order at 7:04 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Eric Greenberg, Harjeet Jandu, Matt Levine, Tony Miceli, Jian Ni, Dipper Wettstein, and Adam White. Alex Oh, Student Member, Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present. Dr. Brett Greenberger (Morning Light Trail) was in attendance. Shyam Pillai arrived at 7:37 p.m.

 

Approval of the Agenda (Agenda 3):

Mr. Levine made a motion to approve the agenda. Mr. Greenberg seconded the motion. The agenda was approved (7-0-0). Student Advisory Vote – in favor (1).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Ms. Smith announced the Board had held an Executive Session:

 

Virtual Executive Session on April 26, 2021 – Participants were Harjeet Jandu, Matt Levine, Jian Ni, and Adam White. Susan Smith, Village Manager, was also present.

 

Mr. Levine made a motion to move into Executive Session at 8:47 p.m. for the purpose of discussing legal matters and contracts in the negotiation stage. Mr. White seconded the motion. The motion passed (4-0-0).

 

Mr. Levine made a motion to adjourn the Executive Session at 9:00 p.m. Mr. White seconded the motion. The motion passed (4-0-0).

 

Ms. Smith reported that, if time permits, tonight the Board will likely hold an Executive Session following the regular meeting for the purposes of  discussing legal matters.

 

Board Meeting Minutes – April 26, 2021 (Agenda 4B):

Mr. Levine made a motion to approve the April 26, 2021 Minutes as submitted. Mr. Greenberg seconded the motion. Mr. Miceli made a friendly amendment adding that he left the meeting at 8:30 p.m. Mr. Levine seconded the motion. The motion passed. The motion passed (5-0-2). Mr. Greenberg and Mr. Wettstein abstained. Student Advisory Vote – in favor (1).

 

Election of Officers (Agenda 4C):

Mr. White nominated Mr. Levine to be Board Chair. Mr. Greenberg seconded the motion. Mr. Levine accepted the nomination.

 

Mr. Jandu nominated Mr. Miceli to be Board Chair. Mr. Wettstein seconded the motion.

Mr. Miceli accepted the nomination.

 

The Board agreed to vote by secret ballot. Votes were texted to Ms. Smith. Mr. Levine was elected as Board Chair (4-3-0). Student Advisory Vote – in favor (1).

 

Mr. Levine nominated Mr. White to be Board Vice Chair. Mr. Greenberg seconded the motion. The motion passed (5-2-0). Student Advisory Vote – in favor (1).

 

Resident Speak Out (Agenda 5):

Mr. Greenberger requested a dialogue with the Board to discuss what he considers mistreatment by the association. He and his wife were forced to obtain their own counsel with respect to a lawsuit in which the association was involved. He expressed concern that the association is setting a dangerous precedent leaving residents to deal with these situations on their own. He expressed frustration that the association has been unwilling to engage in a conversation about it. He also informed the Board that issues with the neighbor are continuing.

 

Election of Officers (Continued) (Agenda 4C):

Mr. Miceli made a motion to appoint Susan Smith as Village Manager, Secretary, and Treasurer for another year. Mr. Levine seconded the motion. The motion passed (7-0-0). Student Advisory Vote – in favor (1).

 

Board Member Responsibilities (Agenda 6A):

Ms. Smith reviewed in general the responsibilities of Board Members and called the Board’s attention to the following items in their packets requiring signatures: Fiduciary Responsibility Form, Code of Ethics, and Conflict of Interest Policy. She also reviewed the Board Training Policy and advised that each member should sign and return the acknowledgement forms when the various sections are reviewed.

 

Old Business (Agenda 7):

None.

 

Development Advisory Committee (8Ai)

Mr. Levine reported that he will attend the re-scheduled pre-submission meeting for the Scott property and recommended the association pay attention to this project.

 

He reported that the sales prices of the homes in the Cedar Creek development, both townhouses and single-family detached homes, had increased in price. He also reported that the Robinson Overlook project is expected to be fully leased when it opens.

 

Teen Advisory Committee (Agenda 8Aii):

Mr. Oh reported that he had written an article for the May newsletter regarding the Student Member and Teen Advisory Committees. He reported that June 1 is the deadline for applications.

 

Traffic and Safety Committee (8Aiii):

Mr. Miceli noted that he has been in conversation with the developer of the River Hill Square project and others regarding the need for a connection from the CA pathway to the retail project through the open space. He cited the need for safe access for teens after school, bikes, and the handicapped. He reported the developer is willing to contribute to the cost. Mr. Miceli inquired about the process and inquired whether the Board needs to send a formal letter in support.

 

Watershed Committee (Agenda 8Aiii):

Mr. White reported that Erickson Living has eliminated one stream crossing in their plans which he views as a positive for the environment. He reported that about 80 people had participated in the Community Clean-up on May 1 and a Pull and Plant is scheduled for May 22.

 

Mr. Wettstein asked to make a personal point of privilege and when acknowledged noted that he felt he was being attacked by Mr. White and didn’t understand why.

 

Village Manager (Agenda 8B):

A written report is on file with the original minutes. Mr. Levine made a motion to include a discussion of COVID-19 procedures on the agenda for the June meeting. Mr. Greenberg seconded the motion. The motion passed (7-0-0). Student Advisory Votes – in favor (2).

 

Columbia Council Representative (Agenda 8C):

Ms. DuBois noted that the new Columbia Council continue to meet on the 2nd and 4th Thursday of each month and had not yet met for May.

 

Board Chairperson (Agenda 8D):

Mr. Levine thanked the Board for electing him to be Chairperson for the year. The Board briefly discussed changing the date of the June meeting.

 

Board Speak Out (Agenda 10):

Mr. White indicated, in the best interests of the association and community, a desire to get along with Mr. Wettstein.

 

Mr. Wettstein indicated that he wants to focus on diversity-related issues and wants to change the perception of the village. He expressed interest in establishing a Diversity Committee and indicated that this might be a way to address some of the concerns.

 

Executive Session (Agenda 9) and Adjournment (Agenda 11):

At 8:36 p.m. Mr. White made a motion to adjourn the meeting and move into Executive Session for the purpose of discussing legal matters. Mr. Levine seconded the motion. The motion passed (7-0-0). Student Advisory Votes – in favor (2). Mr. Oh, Mr. Pillai, and Ms. DuBois left the meeting.

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  June 7, 2021

April 5, 2021 Minutes

River Hill Board of Directors

Meeting Minutes

April 5, 2021

 

 

Opening (Agenda 2):

Adam White, Vice Chairperson, called the meeting to order at 7:13 p.m. The meeting was held virtually via conference call using Zoom. The following members were in attendance: Matt Levine, and Jian Ni. Alex Oh and Shyam Pillai, Student Members, Renee DuBois, Columbia Council Representative, and Susan Smith, Village Manager, were present. Nina Basu, CEO and President, Inner Arbor Trust, Inc., was also present. Residents in attendance were Janet Munro (Morning Time Lane), Gary Sauers (Morning Light Trail), Barbara Wertman (Waking Dreams Knoll) and Dipper Wettstein (Gentle Call). Eric Greenberg (Empty Song Road) arrived at 7:30 p.m. Harry Dunbar arrived at 7:23 p.m. Dipper Wettstein arrived at 7:30 p.m. Mary Beth Steil arrived later.

 

Approval of the Agenda (Agenda 3):

Mr. White made a motion to approve the agenda. The motion was seconded by Matt Levine. Ms. Smith asked for Agenda Item 4B.- March 15, 2021 Minutes be deleted. Mr. White accepted this amendment. The agenda was approved (3-0-0). Student Advisory Votes – in favor (2).

 

Announcement of Executive Session Meetings Held/To Be Held (Agenda 4A):

Ms. Smith announced the Board had held Executive Sessions on March 15, March 25, and April 5:

  • Virtual Executive Session on March 15, 2021 – Participants were Adam White, Harjeet Jandu, Matt Levine, Tony Miceli, and Jian Ni. Also present was Susan Smith, Village Manager.

 

Mr. Levine made a motion to move into Executive Session at 9:31 p.m. for the purpose of discussing legal matters and potential litigation Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Mr. Miceli made a motion to adjourn the Executive Session at 9:49 p.m. Mr. Levine seconded the motion. The motion passed (5-0-0).

 

  • Virtual Executive Session on March 25, 2021 – Participants were Adam White, Harjeet Jandu, Matt Levine, Tony Miceli, and Jian Ni. Also present were Michael Cornell, Election Committee Chairperson, Sara Arthur, Esq., and Susan Smith, Village Manager. Mr. Jandu left the meeting at approximately 7:30 p.m.

 

Mr. Levine made a motion to move into Executive Session at 7:03 p.m. for the purpose of legal matters and potential litigation. Mr. Miceli seconded the motion. The motion passed (5-0-0).

 

Mr. Levine made a motion to adjourn the Executive Session at 8:59 p.m. Mr. White seconded the motion. The motion passed (4-0-0).

 

  • Virtual Executive Session on April 5, 2021. Participants were Adam White, Matt Levine, and Jian Ni. Also present were Renee DuBois, Columbia Council Representative, and Susan M. Smith, Village Manager.

 

At 6:55 p.m., Mr. Levine made a motion that the Board of Directors move into Executive Session for the purpose of discussing personnel matters. Mr. White seconded the motion. The motion passed (3-0-0).

 

Mr. Levine made a motion to adjourn the Executive Session at 7:09 p.m. Mr. White seconded the motion. The motion passed (3-0-0).

 

 

Nina Basu, CEO & President, Inner Arbor Trust, Inc. (Agenda 5):

Ms. Basu gave an overview of the Inner Arbor Trust, a 501c (3), responsible for managing, concurrently with the Columbia Association, the area known as Symphony Woods as well as additional acreage transferred in the vicinity of Merriweather Post Pavilion MPP). A copy of Ms. Basu’s presentation is on file with the original minutes.

 

The area managed by the trust is envisioned as a “Central Park” for Columbia/Howard County. The trust seeks to create a sense of place and to make the area accessible 365 days/year for people of all ages. The trust currently controls Phase 1 open space and a limited part of the Phase 2 open space and 24 acres are preserved in conservation easements. The trust also owns the Chrysalis and is responsible for its programming which is geared toward community events. Ms. Basu explained that the development plan has evolved from the “McCall” Plan with guidance from the Stakeholder Advisory Committee. The trust is working on drainage issues, amendments to strengthen the soil, and reforestation. A colonnade separating MPP and Symphony Woods is planned as are pavilions and gazebos. 15 picnic tables will be delivered in mid-April and the trust is soliciting artists to decorate the tables.

 

The trust has earned income as well as an annual grant from the Maryland Arts Council. Funding also comes from Columbia Association and Howard County e.g., pathway construction, and from gifts. Ms. Basu explained that the trust differs from the Downtown Columbia Arts and Culture Commission (Ian Kennedy, Executive Director) which now owns Merriweather Post Pavilion with programming handled by Live Nation. She noted Howard Hughes Corporation owns all the parking in the downtown area.

 

Resident Speak Out (Agenda 6):

Ms. Wertman (Waking Dreams Knoll), Independence Day Parade Coordinator, spoke about the importance of holding the parade and noted that the Police Department has okayed the parade provided COVID-19 precautions are in place. She noted it is unclear where the parade will stage, possibly along South Trotter Road. Due to COVID-19 there will be no reception in 2021.

 

Mr. Levine made a motion to approve the parade for 2021 provided all necessary precautions are taken and permits are obtained. Mr. White seconded the motion. The motion passed (3-0-0).

Mr. White asked that an effort be made to limit disposable plastic products.

 

Ballot Questions (Agenda 7A):

Mr. Levine made a motion to accept and file the email vote to remove the previously approved ballot questions from the ballot. Ms. DuBois seconded the motion. The motion passed (3-0-0). The email votes are on file with the original Minutes.

 

FY22 Operating Budget (Agenda 7B):

Ms. DuBois noted that the CA Board is considering reinstating some of the original FY21 Annual Charge Share funding as well as making the third and final payment from the Contingency Fund to the village associations. The purpose is to provide the village associations with funds to assist with cash flow and a return to more normal operations in FY22.The village associations payment of excess cash reserves for FY21 is also being considered.

 

Ms. Smith will coordinate with Mr. Levine on updating the budget for the next Board Meeting.

A tentative budget work session was planned for April 19.

 

Education Committee (Agenda 8A):

The members discussed forming an Education Committee with a goal to connect with the schools that students in the village attend and to interact with the Board of Education. The members present discussed having representatives from each of the schools on the committee. Mr. Ni may be willing to chair the committee. The next step will be to develop a Charter for the committee. Mr. Ni, Mr. Levine, Mr. Oh, Mr. Pillai, and Ms. DuBois agreed to work on drafting a Charter for discussion at the June meeting.

 

Development Advisory Committee (9Ai)

Mr. Levine noted there has been a price increase for the homes in Cedar Creek and that the apartments in Robinson Overlook are about 30% leased.

 

Ms. Smith added that a pre-submission meeting for the Scott Property (South Trotter Road) will be held on Wednesday, April 28. The Zoning Board hearing for the Erickson Living project will continue Wednesday, April 7 at 6 p.m. and the Planning Board will hear Erickson’s request to extend the General Plan Amendment for water and sewer on Thursday, April 15 at 7 p.m.

 

Teen Advisory Committee (Agenda 9Aii):

Mr. Oh will write an article about the TAC for the May newsletter.

 

Watershed Committee (Agenda 9Aiii):

Mr. White expressed concern regarding the use of the Chesapeake Bay Trust grant funds to reimburse the Columbia Association and stated he would prefer the funds be used in another manner in the village.

 

Village Manager (Agenda 9B):

Ms. Smith reported the Claret Hall sprinkler system’s compressor had failed and a temporary compressor installed until the permanent part arrives. Due to pressure issues, water was leaking in the sprinkler closet and an emergency maintenance call made. CA and association staff are monitoring the pressure to avoid a recurrence.

 

Ms. Smith informed the Board that Mohammad Saleem, a longtime resident in Pointers Run, former Resident Architectural Committee Member and Chair, former Board Member and Vice Chair, and current Chair of the Architectural Committee had submitted his resignation.

 

Columbia Council Representative (Agenda 9C):

Ms. DuBois reported that Columbia Association’s new President, Lakey Boyd, will start on May 1. She expects Ms. Boyd will meet with the Village Boards once she is settled.

 

Board Chairperson (Agenda 10):

None.

 

Board Speak Out (Agenda 11):

None.

 

Adjournment (Agenda 12):

At 9:04 p.m., Mr. White made a motion adjourn the meeting.  Mr. Levine seconded the motion. The motion passed (3-0-0). Student Advisory Votes – in favor (2-0-0).

 

Submitted: Susan M. Smith, Village Manager

 

Minutes Approved:  April 26, 2021 (as amended)