August 6, 2018 Minutes

River Hill Board of Directors

Meeting Minutes

August 6, 2018

Opening (Agenda 1):

Harjeet Jandu, Board Vice Chair, called the meeting to order at 7:05 p.m. The following members were in attendance: Renee DuBois, Angela Ling, Tony Miceli, Adam White, and Student Members Yamini Ananth and Cindy Tian. Dalia Shlash arrived at 7:15 p.m. Susan Smith, Village Manager, was in attendance. The following members were absent: Richard Thomas, Chao Wu, Ex Officio and Council Representative.

Approval of the Agenda (Agenda 2):

Ms. DuBois made a motion to approve the agenda with the following changes: Delete Agenda Item 3, delay the BikeHoward presentation until later in the meeting, and add 7B. Management Contract. Mr. Miceli seconded the motion. The motion passed unanimously (5-0-0). Student Advisory Votes – in favor; (2).

Resident Speak Out (Agenda 5):

None.

Executive Session: Potential Litigation (Agenda 6):

Ms. DuBois made a motion to move into Executive Session at 7:09 p.m. Mr. White seconded the motion. The motion passed (5-0-0). Ms. Ananth and Ms. Tian left the room.

Mr. Miceli made a motion to end the Executive Session at 7:26 p.m. Mr. White seconded the motion. The motion passed unanimously (6-0-0).

Resident Speak Out (Agenda 5):

David Elsaesser, resident on Whistling Winds Walk, informed the Board about the meeting held on August 6 between members of the community and representatives from the Department of Planning and Zoning (DPZ). The group met with DPZ to discuss the proposed changes to MD 108 and Sheppard Lane and the relationship to the Erickson Living and River Hill Square projects. Mr. Elsaesser provided the Board of Directors with copies of the information packet he shared. (A copy is on file with the original minutes.)

FY18 4^th Quarter Financial Statements & Variance Analysis (Agenda 7A):

Ms. DuBois made a motion to accept and file the email votes approving the FY18 4^th Quarter Financial Statements & Variance Analysis. Mr. White seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).

Management Contract (Agenda 7B):

Ms. Smith informed the Board that CA had agreed to the change requested by the village associations to limit the liability for health benefits when changes occur mid-budget cycle. Mr. White made a motion to approve the Management Contract with the change to Article VI. Ms. Ling seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).

Donation: Lt. Nathan Flynn (Agenda 8A):

Mr. Miceli made a motion to accept and file the email votes approving a $100 donation to Howard Heroes to benefit the family of Lt. Nathan Flynn, Howard County Department of Fire and Rescue. Mr. White seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).

Teen Advisory Committee Appointments (Agenda 8B):

Yamini Ananth and Cindy Tian reviewed the interview process and their recommendations. Mr. Miceli made a motion to appoint the following students to the Teen Advisory Committee for the period September 1, 2018 through August 31, 2019: Ashley Chen, Jeffrey Du, Anna Feng, Tudhjot Jandu, Maddie Lynott, Alexander Oh, Alena Shen, and Isabelle Zhan. Ms. Ling seconded the motion. The motion passed (5-0-1). Mr. Jandu abstained. Student Advisory Votes – in favor (2).

Ad Hoc Playground Committee Report (Agenda 9Ai):

Ms. Shlash gave an update on the status of the upgrades to the Indian Summer Drive tot lot (RH 25). The Board discussed the need to request funding for FY20 to improve a tot lot in the Pointers Run neighborhood.

Development Advisory Committee Report (Agenda 9Aii):

Ms. DuBois reported on her meeting with Steve Breeden. They reviewed the plans for the River Hill Square project. The County is requesting a pathway connection to from the project to CA open space.

Teen Advisory Committee (TAC) Report (Agenda 9Aiii):

None.

Traffic and Safety Committee Report (Agenda 9Aiv):

Mr. Miceli requested that the association advertise for members in the September newsletter.

Watershed Committee (Agenda 9Av):

Mr. White reported that plans are progressing for the rain garden installation and the Watershed Palooza. Committee members are talking with area restaurants to promote a reduction in the use of plastic straws and other single use plastics. The next Watershed Committee Meeting will be held August 8.

Village Manager’s Report (Agenda 9B):

A written report is on file with the original minutes. Ms. Smith reviewed the CA FY20 budget schedule. FY20 budget requests will be discussed at the September meeting.

Council Representative Report (Agenda 9C):

None.

Board Speak Out (Agenda 9):

The Board discussed a letter to the editor appearing in the Columbia Flier commenting on the prevalence of pet waste along the Great Star Drive parade route. The Board asked that upcoming newsletters include information on: pet waste disposal, recycling, and the use of the green bins. The Board requested an update on the status of village signs and logos. The Board asked Ms. Smith to arrange for Mr. Wu to attend the next meeting. The Board invited the TAC members to the September meeting for a meet and greet.

Adjournment:

Mr. Miceli made a motion to adjourn the meeting at 9:20 p.m. Ms. DuBois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (2).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  September 17, 2018