August 22, 2023, Board Minutes

River Hill Board of Directors

Meeting Minutes

August 22, 2023

 

Opening (Agenda Item 2):

Mr. Bruening called the meeting to order at 7:17 p.m. The meeting was held remotely via Zoom. The following members attended: Kevin Bruening, Moe Imran, and Rob Mekelburg. Eric Greenberg (CA Representative) and Renee DuBois (Village Manager) were present. The following guests attended the meeting: Balbir Lakhanpal (Board of Directors candidate), Adam White (Board of Directors candidate), Muyiwa Odeniyide, Joanna Chen, Elinor Tu (Student Advisory Member candidate), Amanda Wang (Student Advisory Member candidate) and Jennifer Lynott (Communications & Events Coordinator).

 

Approval of the (Agenda Item 3):

 

Mr. Mekelburg made a motion to approve the agenda. Mr. Imran seconded the motion. The motion passed unanimously. 3-0

 

Administrative Items

Announcement of Executive Session Held/to be Held (Agenda Item 4A)

None.

 

July 1, 2023, and July 31, 2023, Minutes Approval (Agenda Item 4B)

 

Mr. Bruening made a motion to approve the July 11, 2023, Minutes. Mr. Mekelburg seconded the motion. The motion passed unanimously. 3-0

 

Mr. Bruening made a motion to approve the July 31, 2023, Minutes. Mr. Mekelburg seconded the motion. The motion passed unanimously. 3-0

 

Selection of New Board Member of the Board of Directors (Agenda Item 4C)

Mr. Balbir Lakhanpal, resident of Pheasant Ridge I, introduced himself, shared his background, and his desire to serve on the Board of Directors.

 

Mr. Adam White, resident of Pheasant Ridge II, introduced himself, shared his background, and his desire to serve on the Board of Directors.

 

Mr. Bruening made a motion to take 10 minutes for the Board to deliberate. Mr. Mekelburg seconded the motion. The motion passed unanimously. 3-0

 

Mr. Bruening made a motion to appoint Mr. Lakhanpal to fill the vacant position on the Board of Directors for the term ending April 30, 2024. Mr. Mekelburg seconded the motion. The motion passed unanimously. 3-0

 

Mr. Lakhanpal officially commenced his term as a Director of the RHCA Board of Directors for the remainder of the meeting.

 

Selection of the Non-Voting Student Member of the Board of Directors (Agenda Item 4D)

Ms. Elinor Tu introduced herself and provided information about her experience on the Teen Advisory Committee and her qualifications to serve as a Student Member of the Board of Directors.

 

Ms. Amanda Wang introduced herself and provided information about her experience on the Teen Advisory Committee and her qualifications to serve as a Student Member of the Board of Directors.

 

Mr. Bruening made a motion to appoint both Ms. Tu and Ms. Wang to both serve as Student Members of the Board of Directors. Mr. Mekelburg seconded the motion. The motion passed unanimously. 4-0

 

Appointment of Valerie Wetstone and Dennis Kenez to the DAC (Agenda Item 4E)

Mr. Imran made a motion to appoint Ms. Wetstone and Mr. Kenez to the DAC for the term ending April 30, 2024. Mr. Mekelburg seconded the motion. The motion passed unanimously. 4-0

 

Confirmation of Brian Nevin (Director of Student Transportation for HCPSS) Letter (Agenda Item 4F)

A letter from the RHCA Board of Directors was circulated via email to the Board members.

 

Mr. Bruening made a motion to approve the letter to be sent to Mr. Nevin. Mr. Mekelburg seconded the motion. The motion passed unanimously. 4-0

 

 

Resident Speak Out (Agenda Item 5)

None.

 

Old Business

HoCo By Design (Agenda Item 6A)

The 10-year General Plan for Howard County in its current form (a 370-page document), known as HoCo By Design, was discussed. The plan calls for the increased density of housing, redevelopment of Village Centers into “Activity Centers,” and turning the limited amount of buildable space (such as parking lots) in Howard County into high-density residential property.

 

The County Council will hold a public hearing during their next public session on September 20 which is an opportunity for public comments. In addition, the RHCA Board of Directors plans to hold a “Town Hall” format for the upcoming Board Meeting scheduled for September 11. A recommendation to put concerns into the format of testimony was expressed, and Mr. Bruening offered to put together a list of targeted comments for the Board to provide approved testimony on behalf of the Village of River Hill at the September 20 County Council hearing.

 

New Business

CA Budget Process/Survey (Agenda Item 7A)

The opportunity for the public to weigh in on what CA’s priorities should be is now and anyone can complete the CA Budget Survey which was sent out to RHCA’s e-news blast subscribers. Mr. Greenberg (CA Representative) stated that the survey questions are set up to follow the structure of the budget and encourages all interested stakeholders to send in letters to the Columbia Council or to attend a CA Board of Directors meeting and provide testimony during Resident Speak Out.

 

Master Plan Committee, Neighborhood Watch/Block Captain Program, Student Member Committee (Agenda Item 7B, 7C, 7D)

 

Mr. Bruening made a motion to retire the charters of specific unused committees to include the Master Plan Committee, Neighborhood Watch/Block Captain Program and Student Member Committee. Mr. Mekelburg seconded the motion. The motion passed unanimously. 4-0

 

Reports

Committee/Liaison Reports

Development Advisory Committee (Agenda Item 8Ai)

The Development Advisory Committee formed membership the day prior to this meeting. They plan to hold their next meeting on September 5 at 7 p.m. via Zoom at which time they will be preparing for the Town Hall meeting that will occur during the regularly scheduled Board of Directors meeting on September 11.

 

Traffic & Safety Committee (Agenda Item 8Aii)

None.

 

Village Manager (Agenda Item 8B)

Ms. DuBois reported on the Community Fair held the previous weekend in the parking lot at the Village Center which was a success. The Community Health Initiative group and The Upward Church coordinated the event. Ms. DuBois also reported that she is working on a potential door-to-door Narcan giveaway for residents of the Village. She also reported that the financial audit of RHCA is complete, and there are no adjustments that need to be made on the financial statements. A meeting with the auditors will be held with the Board of Directors soon.

 

Council Representative (Agenda Item 8C)

Mr. Greenberg reported that the Columbia Council will be working on developing CA’s 5-year Strategic Plan, which will cover 2024-2029. Mr. Greenberg invites the public to provide input. For a historical retrospective of the current strategic plan, details can be found and viewed on the Board Meeting videos that are posted on CA’s website.

 

Board Chairperson (Agenda Item 8D)

Mr. Bruening reported that there are 8 months left in FY24. He expressed appreciation for everyone’s expertise and commitment to the Board of Directors.

 

Board Speak Out (Agenda Item 9)

Mr. Lakhanpal shared that he is a member of the Rotary Club and that they will be holding an event on September 9 from 10 a.m.-4 p.m. at Howard Community College. He will forward the information to Ms. DuBois.

 

Adjournment (Agenda Item 6)

At 10:00 p.m., Mr. Mekelburg made a motion to adjourn the meeting. Mr. Bruening seconded the motion. The motion passed unanimously. 4-0