August 16, 2021 Minutes
River Hill Board of Directors
Meeting Minutes
August 16, 2021
Opening (Agenda 2):
Matthew Levine, Chairperson, called the meeting to order at 7:03 p.m. The meeting was hybrid, in person at Claret Hall and virtually via conference call using Zoom. The following members attended in person: Eric Greenberg and Matthew Levine. Members, Jian Ni, and Adam White were virtual. Student Member Alex Oh and Renee DuBois, Columbia Council Representative, were virtual. Susan Smith, Village Manager, was present in person. Mr. Jandu and Mr. Pillai were absent. The following people attended the meeting virtually: County Executive Calvin Ball, Megan Williams (Constituent Services, County), April Battle (Ocean Shore Lane), Janet Munro (Morning Time Lane), Gordon Collins (Velvet Path), Erin Voss (Nagle & Zaller), and Lesley Ahmuty (RHCA Events Coordinator). Kevin Bruening (Fairest Dream Lane) attended in person.
Approval of the Agenda (Agenda 3):
Mr. Levine made a motion to approve the agenda with a change to move Board Candidate Interviews (8A & B) following Proclamation Recognizing the Association’s 30th Year (5). Mr. Greenberg seconded the motion. The agenda was approved (4-0-0). Student Advisory Vote – in favor (1).
Proclamation, County Executive Ball (Agenda 5):
County Executive Ball presented the Board of Directors with a Proclamation recognizing the association’s 30th anniversary.
Village Management (Agenda 4):
County Executive Ball presented Ms. Smith with a Certificate of Recognition of her 27 years of service to the community.
Board Candidate Interviews (Agenda 8A & 8B)):
The Board interviewed April Battle and Kevin Bruening individually.
Board Membership (Agenda 9A):
Following the interviews, Ms. DuBois made a motion to appoint Ms. Battle to the term ending April 30, 2023 and to appoint Mr. Bruening to the term ending April 30, 2022. Mr. Levine seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (1).
Ms. Battle and Mr. Bruening joined the Board at the table.
Announcement of Executive Session Meetings Held/To Be Held (Agenda 6A):
Ms. Smith announced the Board held a virtual Executive Session on July 12, 2021 for the purpose of personnel matters. At 9:16 p.m. Mr. Levine made a motion to move into Executive Session. Mr. Greenberg seconded the motion. The motion passed (5-0-0). Members present were Eric Greenberg, Harjeet Jandu, Matt Levine, Tony Miceli, and Jian Ni. Susan Smith Village Manager was also present. Mr. Jandu departed the meeting before the end. At 9:32 Mr. Levine made a motion to end the Executive Session and adjourn the regular Board meeting. Mr. Greenberg seconded the motion. The motion passed (4-0-0).
Ms. Smith announced the Board held a virtual Executive Session on August 16, 2021. At 6:40 p.m. Mr. Levine made a motion to move into Executive Session for the purpose of potential litigation. Mr. Greenberg seconded the motion. The motion passed (4-0-0). Members present were Eric Greenberg, Matt Levine, Jian Ni, and Adam White. Eva Lambright, Covenant Advisor, and Susan Smith, Village Manager, were also present. At 7:01 p.m. Mr. Levine made a motion to adjourn the Executive Session. Mr. Greenberg seconded the motion. The motion passed (4-0-0).
Ms. Smith announced the Board will hold a virtual Executive Session at 5 p.m. on August 17, 2021 for the purpose of personnel matters.
Board Meeting Minutes – July 12, 2021 (Agenda 6B):
Mr. Levine made a motion to approve the July 12, 2021 Minutes as submitted. Mr. Greenberg seconded the motion. The motion passed (4-0-2) with Ms. Battle and Mr. Bruening abstaining. Student Advisory Vote – in favor (1).
Resident Speak Out (Agenda 7):
None.
FY21 4th Quarter Financials – Revised Schedule to Compute Cash Reserves (Agenda 9B):
Ms. Smith reviewed the change and recommended approval. Mr. Levine made a motion to approve the revision to the FY21 Schedule to Compute Cash Reserves. Ms. DuBois seconded the motion. The motion passed (5-0-1) with Mr. Bruening abstaining. Student Advisory Vote – in favor (1).
FY22 Operating Budget (Agenda 9C):
Mr. Levine made a motion to accept and file the email vote approving corrections to the FY21 estimates of Accounting Fee and Staff Development expenses. Mr. Greenberg seconded the motion. The motion passed (5-0-1) with Mr. Bruening abstaining. Student Advisory Vote – in favor (1).
Election Process Committee Charter (Agenda 9D):
Mr. Levine made a motion to accept and file the email vote approving the Election Process Committee Charter. Mr. Greenberg seconded the motion. The motion passed (4-0-2) with Ms. Battle and Mr. Bruening abstaining. Student Advisory Vote – in favor (1).
Scott Property Redevelopment (Agenda 9E):
Mr. Levine made a motion to accept and file the email vote approving letters sent to the County’s Design Advisory Panel from the Board of Directors and on behalf of the association’s Watershed Advisory Committee. Mr. Greenberg seconded the motion. The motion passed (4-0-2) with Ms. Battle and Mr. Bruening abstaining. Student Advisory Vote – in favor (1).
Teen Advisory Committee Appointments (Agenda 10A):
Mr. Oh recommended appointing the following students to the Teen Advisory Committee for the 2021 – 2022 term: Trinity Cheng, Jennifer Gao, Hallie Goldstein, Serena Goyal, Rahul Goyal, Eric Key, Maddie Lynott, Sydney Lynott, Elinor Tu, and Arthur Wang. Mr. Levine made a motion to appoint the members of the Teen Advisory Committee as recommended. Ms. DuBois seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).
FY22 Special Events Budget (Agenda 10B):
Ms. DuBois made a motion to affirm the $1200 increase in the FY22 Special Events Expense line for Ms. Smith’s retirement luncheon approved by email. Mr. Levine seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).
Development Advisory Committee (11Ai)
Mr. Levine noted the upcoming ribbon cutting ceremony for the Robinson Overlook project.
Teen Advisory Committee (Agenda 11Aii):
None.
Traffic and Safety Committee (11Aiii):
Mr. Levine commented on the potential need for road markings to improve safety at the MD 108/Sheppard Lane intersection. Mr. Bruening expressed interest in working on this.
Watershed Committee (Agenda 11Aiii):
Mr. White noted the committee is working with the county to re-stencil the storm drains along Great Star Drive.
Mr. Levine made a motion nominating Mr. Greenberg to be Chair of the Election Process Committee. Mr. Bruening seconded the motion. The motion passed (5-0-1) with Mr. Greenberg abstaining. Student Advisory Vote – in favor (1).
Village Manager (Agenda 11B):
A written report is on file with the original minutes.
Columbia Council Representative (Agenda 11C):
Ms. DuBois reported that CA memberships have leveled off. She encouraged the Board to be involved in the HoCo By Design process and participate in upcoming public input sessions. She noted improvements are being made to Symphony Woods to enhance the user experience.
Board Chairperson (Agenda 11D):
Mr. Levine thanked Ms. Battle and Mr. Bruening for volunteering and welcomed them to the Board of Directors. Mr. Levine asked that emails be set up for the new members and that Mr. Miceli’s email be deleted. Mr. Bruening agreed to serve as the Financial Liaison replacing Mr. Levine.
Board Speak Out (Agenda 12):
Ms. DuBois complimented staff that organized and worked at the pool party.
Mr. Oh thanked expressed his gratitude to the Board for the opportunity to serve as a Student Member for the last year.
Members of the Board thanked Mr. Oh and Ms. Smith for their service to the association and the residents.
Adjournment (Agenda 13):
At 9:18 p.m., Mr. Levine made a motion to adjourn the meeting. Mr. Greenberg seconded the motion. The motion passed (6-0-0). Student Advisory Vote – in favor (1).
Submitted:
Minutes Approved: September 13, 2021