August 15, 2016 Minutes

River Hill Board of Directors
Meeting Minutes
August 15, 2016

Michael Cornell, Board Chair, called the regularly scheduled meeting to order at 7:01 p.m. on August 15, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Board Members present were, Harjeet Jandu, Jason Zagnit, and Liyan Zhang. Also present was Susan Smith, Village Manager.  Jennifer Zhang, Student Member arrived at 7:03 p.m. Board Members Mavourene Robinson and Richard Thomas and Chao Wu, Columbia Council Member, were absent. Robert Choi joined the Board following his appointment. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Zagnit made a motion to approve the agenda with an amendment to delete Agenda Item 4. Mr. Jandu seconded the motion. The motion passed (4-0-0) (Student Advisory Vote – in favor). It was the consensus of the Board to re-schedule the Columbia Downtown – Update on September 19.

Administrative Items (Agenda 3):
Mr. Zagnit made a motion to approve the July 11, 2016 Minutes as amended to remove Mr. Jandu’s name from those in attendance. Mr. Jandu seconded the motion. The motion passed (3-0-1) (Student Advisory Vote – in favor).

Resident Speak Out (Agenda 6):
None.

Board Membership – Interview (Agenda 7):
The Board interviewed Robert Choi (Flowing Water Trail, Clarksville) for membership on the Board of Directors.  Mr. Zhang made a motion to appoint Mr. Choi to the remaining open position with a term ending April 30, 2018. Mr. Jandu seconded the motion. The motion passed (4-0-0) (Student Advisory Vote – in favor). Mr. Choi joined the Board at the table.

Affordable Housing – Jen Terrasa, County Council Member (District 3) (Agenda 5):
Council Member Terrasa explained her proposal for Downtown Columbia Affordable Housing. Ms. Terrasa described her proposal as “simple,” based on the Columbia Downtown Housing Corporation plan, and having a 15% inclusionary requirement in every market rate building. Ms. Terrasa distributed two handouts comparing the Administration’s proposal with hers (on file with the original minutes). Discussion.

CA FY18 Budget (Agenda 8A):
Ms. Smith shared the FY18 Budget Schedule with the Board and recommended that the Board review the Conditional FY18 Budget. The Board will discuss requests at the September 19 meeting.

Capital Improvements Update (Agenda 8B):
Ms. Smith provided an update on the status of River Hill’s Category III capital projects. She noted that
the fireplace insert is scheduled for installation the week of August 22 and CA will install a pedestrian gate at the River Hill Meeting Room. The status of the installation of a handwashing sink and lease with the Wishing Well Daycare were also discussed.

Teen Advisory Committee Appointments (Agenda 9A):
Ms. Zhang made a motion to appoint the following students to the Teen Advisory Committee: Yamini Ananth, Brien Boulle´, Emily Chi, Amber Deng, Tobias Eegholm, Megan Rabe, Cindy Tian, Isabelle Zhan, and Andrew Zhang. Mr. Jandu seconded the motion. The motion passed (4-0-1)(Student Advisory Vote – in favor).

Board Training (Agenda 9B):
Ms. Smith distributed the training acknowledgement forms.

Manager’s Report (Agenda 10A):
A written report was emailed to the Board prior to the meeting and is on file with the original minutes. The Board supported the concept of planting daffodil bulbs for Columbia’s 50th Birthday Celebration. They suggested the use of natives and planting of pollinator buffers. Areas recommended for plantings were: berm at the pool, along Great Star Drive, and area behind the Columbia Gym.  Ms. Smith notified the Board that DPW has agreed to install seasonal “Keep Kids Alive” signs in the areas of Empty Song Road and Ripe Apple Lane.

Board Chair’s Report (Agenda 10B):
None.

Council Representative’s Report (Agenda 10C):
None.

Liaisons/Student Member (Agenda 10D):
None.

Board Speak Out (Agenda 10):
Mr. Jandu inquired about parking around cul de sac islands. The Board asked that an article be included in the September newsletter advising residents that it is not permissible to park adjacent to cul de sac islands.

Adjournment (Agenda 11):
Mr. Zhang made a motion to adjourn the meeting at 9:13 p.m. Mr. Jandu seconded the motion. The motion passed (5-0-0) (Student Advisory Vote – in favor).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:   September 19, 2016