River Hill Board of Directors
April 9, 2018
Opening (Agenda 1):
Richard Thomas, Chair, called the Board meeting to order at 7 p.m. The following members were in attendance: Harjeet Jandu, Tony Miceli, and Liyan Zhang. Cindy Tian, Student Member, and Susan Smith, Village Manager were also present. Yamini Ananth, Student Member, arrived at 7:06 p.m. Dalia Shlash arrived at 7:11 p.m., and Renee DuBois arrived at 7:11 p.m. Robert Choi, Board Member and Chao Wu, Council Representative, were absent. Ms. Ananth and Ms. Choi departed the meeting at 8:31 p.m. Ms. Shlash left the meeting at 8:58 p.m.
Approval of the Agenda (Agenda 2):
Mr. Miceli made a motion to approve the agenda. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (1).
Administrative Items (Agenda 3):
Mr. Thomas made a motion to approve the March 5, 2018 Minutes as submitted. Mr. Jandu seconded the motion. The motion passed (4-0-0). Student Advisory Vote – in favor (1).
Resident Speak Out (Agenda 4):
The were no residents present for Speak Out. Ms. Smith introduced Dr. Janet Siddiqui. She is a candidate in the primary election for County Council, District 4.
Board Membership (Agenda 5A):
Mr. Thomas made a motion proposing that Board Membership be reduced to five (5) members since there are only two candidates for the four open positions. Mr. Zhang seconded the motion. Discussion. The motion failed (0-4-0).
Mr. Jandu made a motion to advertise in the May newsletter for letters of interest from individuals seeking appointment to the two open Board positions and a May 31 deadline for submittal. Mr. Zhang seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2)
Erickson Living (Agenda 6A):
Mr. Scott Templin, Erickson Living, gave a brief overview of the General Plan amendment (GPA-2018-01) scheduled for consideration by the Planning Board on April 19. He described the process and timeline for obtaining the change to CEF zoning, which is contingent on approval of the General Plan amendment. It was the consensus of the Board that the Association does not need to comment on GPA-2018-01.
FY19/20 Management Contract (Agenda 6B):
Ms. Smith provided an update on the draft contract. The Board provided feedback.
FY18 3rd Quarter Financial Statements & Variance Analysis (Agenda 6C):
Ms. Smith provided an overview of the statements and variances. Mr. Thomas made a motion to approve the 3rd Quarter Financial Statements & Variance Analysis as presented. Mr. Miceli seconded the motion. The motion passed (6-0-0). Student Advisory Votes – in favor (2).
FY19 Budget (Agenda 6D):
Ms. Smith reviewed the draft FY19 Budget, the assumptions, and changes from the prior version.
Teen Advisory Committee Report (Agenda 7):
Ms. Ananth and Ms. Tian reported on the success of the Bob Ross Paint event (March 17). They discussed the TAC application process and plans to reach out to 8th graders at Clarksville Middle School. They will coordinate with Ms. McDermott to draft updates to the TAC Charter.
Executive Session (Agenda 8):
Mr. Thomas made a motion at 8:31 p.m. to move into Executive Session for a discussion of personnel matters. Mr. Zhang seconded the motion. The motion passed (6-0-0).
Mr. Thomas made a motion at 8:52 p.m. to move out of Executive Session. Mr. Zhang seconded the motion. The motion passed (6-0-0).
Ad Hoc Playground Committee Report (Agenda 9Ai):
Ms. Shlash will coordinate with Ms. Smith to schedule a community input meeting in May. The meeting will be advertised in the May newsletter and fliers will be distributed to the most impacted property owners.
Traffic and Safety Committee Report (Agenda 9Aii):
Mr. Miceli asked Ms. Smith to set up individual meetings between representatives from the Traffic & Safety Committee and representatives of SHA, DPW, and Office of Transportation to discuss MD 108.
Development Advisory Committee Report (Agenda 9Aiii):
Manager’s Report (Agenda 9B):
A written report is on file with the original minutes.
Mr. Thomas made a motion to approve the emergency purchase of a dishwasher for Claret Hall using FY18 funds. Mr. Zhang seconded the motion. The motion passed (5-0-0).
Board Chair Report (Agenda 9C):
Board Speak Out (Agenda 10):
Mr. Miceli announced that he would be unable to attend the meeting on April 23 and this would be his last meeting for the fiscal year. He expressed interest in being appointed to one of the open Board positions.
Mr. Jandu made a motion to adjourn the meeting at 9:20 p.m. Ms. DuBois seconded the motion. The motion passed (5-0-0).
Submitted by: Susan M. Smith, Village Manager
Minutes Approved: April 23, 2018