April 4, 2016

River Hill Board of Directors
Meeting Minutes
April 4, 2016

Michael Cornell, Board Chair, called the regularly scheduled meeting to order at 7:05 p.m. on April 4, 2016, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Board Members present were Dave Clark, Mavourene Robinson, Esti Schabelman, Richard Thomas. Liyan Zhang arrived at 7:12 p.m. Susan Smith (Village Manager) was also present. Mr. McCullough, Board Member, Mr. Wu, Council Representative, and Ms. Zhang, Student Member, were absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Clark made a motion to approve the agenda as submitted. Mr. Thomas seconded the motion. The motion passed (5-0-0).

Administrative Items (Agenda 3):
Ms. Robinson made a motion to approve the March 21, 2016 Minutes as amended. Mr. Schabelman seconded the motion. The motion passed (6-0-0).

Resident Speak Out (Agenda 4):
None.

River Hill Website Upgrade (Agenda 5):
Ms. Smith introduced Ms. Lynott, Communications and Events Coordinator, and Ms. Simon, Real Fresh Creative, who have been working on the upgrades. Ms. Simon provided an overview of the site and changes. Discussion. Suggestions included: adding photos, adding a “Committees” drop down to the “Get Involved” page, review CA’s “who does what” page and incorporate. It was the consensus of the Board to review the site and to send comments to Ms. Smith by Monday, April 11. It was also the consensus of the Board to include facility marketing on an upcoming agenda.

Executive Session – Personnel Matters (Agenda 6):
At 7:48 p.m. Ms. Robinson made a motion to move into Executive Session for discussion of personnel matters. Mr. Clark seconded the motion. The motion passed (6-0-0).

At 8:57 p.m. Mr. Thomas made a motion to end the Executive Session. Ms. Robinson seconded the motion. The motion passed (6-0-0).

RHCA FY17 Budget (Agenda 7A):
It was the consensus of the Board that a second meeting should be held during the last week of April to finalize the FY17 operating budget. Ms. Smith will send out a Doodle poll to determine the date. Ms. Smith will incorporate changes to reflect additional salary and furniture and fixture expenditures in the 4th quarter of FY16.

New Business (Agenda 8):
None.

Manager’s Report (Agenda 9A):
None.

Board Chair’s Report (Agenda 9B):
None.

Council Representative’s Report (Agenda 9C):
None.

Liaisons/Student Member (Agenda 9D):
Ms. Robinson noted that the Department of Planning and Zoning has scheduled public meetings regarding development in the western portion of the County. She recommended that the Association have representation.

Board Speak Out (Agenda 10):
None.

Adjournment (Agenda 11):
Ms. Robinson made a motion to adjourn the meeting at 9:27 p.m. Mr. Clark seconded the motion. The motion passed (6-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: April 28, 2016