April 4, 2011 Board Minutes

Frank Saletel, Vice Chair, called a regular meeting of the River Hill Village Board to order at 7:05 p.m., on April 4, 2011, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029. Members present were Tony Miceli, and Asmi Panigrahi. Susan Smith, Village Manager, was present. Todd Harrison and Trevor Greene were absent. Michael Cornell, Council Representative, was absent. Evamarie Lambright, Covenant Advisor, part way through the meeting.

Approval of the Agenda (Agenda 2):
Ms. Panigrahi made a motion to approve the agenda with the removal of Agenda Item 6B. – Student Member Committee and the addition of Agenda Item 7B. Donation Request. Mr. Miceli seconded the motion. The motion passed unanimously (3-0-0).

Administrative Items (Agenda 3):
Ms. Panigrahi made a motion to table the March 21, 2011 minutes. Mr. Miceli seconded the motion. The motion passed unanimously (3-0-0).

Resident Speak Out (Agenda 4):
None.

Executive Session (Agenda 5):
Mr. Miceli made a motion to move into Executive Session at 7:08 p.m. for personnel matters and potential litigation. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0). At 7:37 p.m. Ms. Panigrahi moved to adjourn the Executive Session. Mr. Miceli seconded the motion. The motion passed unanimously (3-0-0).

New Business (Agenda 6):
A. Architectural Guideline Revisions – Ms. Lambright presented the draft guidelines. She reviewed the new Fast Track procedures and provided an overview on the change in format and new guidelines that have been added. The Resident Architectural Committee and Architectural Committee have been very involved in the revision process and recommend that the draft be made available for comment. A copy is on file with the original minutes. The guidelines will now be made available for public review for 60 days.

Old Business (Agenda 7):
A. River Hill Garden Center Re-zoning Request – On behalf of the Association, Mr. Saletel will testify before the Zoning Board on April 14. He will reiterate the Association’s position in opposition to the change in zoning.
B. Donation Request – Mr. Saletel made a motion to approve a $150 donation to the River Hill High School Post Prom Party. Ms. Panigrahi seconded the motion. The motion passed unanimously (3-0-0).

Reports (Agenda 8):
A. Village Manager – A written report is on file with the Minutes. Ms. Smith made the Board aware of the Wood Elves Way Watershed Project, a Howard County funded education project that was initiated by residents and being undertaken by the Middle Patuxent Environmental Foundation with the assistance of Master Gardeners, County personnel, and volunteers. The Board discussed the FY11 2nd Quarter Key Financial Data report. The Board discussed creating a policy for the submission of articles for the newsletter. Ms. Smith will draft a policy for review at the April 25 meeting.
B. Chairperson – None.
C. Council Representative – None.
D. Liaisons – Ms. Panigrahi reported that Rockfest was successful however attendance was down. Approximately $500 was raised for Special Olympics of Howard County. Mr. Miceli requested that Ms. Smith follow-up with the County regarding pruning of street trees to improve visibility of street signs and improve pedestrian accessibility and to have the state law signs re-installed at the pedestrian crossings. Mr. Miceli inquired about the status of improvements to the village center by Kimco Realty.

Board Speak Out (Agenda 9):
Mr. Saletel commented on the Columbia Flier article about the status of CA’s customer service software. He also commented that it seems like the pathways are not as well kept as in prior years, noting debris on the pathways and trash in wooded areas.

Adjournment (Agenda 10):
Ms. Panigrahi made a motion to adjourn the meeting at 8:55 p.m. Mr. Miceli seconded the motion. The motion passed (3-0-0).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved: April 25, 2011 (as amended)