April 3, 2017 Minutes

River Hill Board of Directors

Meeting Minutes

April 3, 2017

Opening (Agenda 1):

Michael Cornell, Chair, call the Board meeting to order at 7:02 p.m. The following members were in attendance: Robert Choi, Mavourene Robinson, and Richard Thomas. Susan Smith, Village Manager, was in attendance. Harjeet Jandu arrived at 7:03 p.m. Ms. Robinson left the meeting at 8:55 p.m.  Board Members Jason Zagnit and Liyan Zhang were absent. Chao Wu, Council Representative, and Jennifer Zhang, Student Member, were absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):

Ms. Robinson made a motion to approve the agenda. Mr. Thomas seconded the motion. The motion passed (4-0-0).

Administrative Items (Agenda 3):

Ms. Robinson made a motion to approve the March 20, 2017 minutes. Mr. Choi seconded the motion. The motion passed (4-0-1).

Maria O’Donell, Assistant Director Member Communications & Customer and Member Services, Changes to CA Membership Structure (Agenda 4):

Ms. O’Donnell reviewed the new CA membership structure. All memberships will convert May 1. Prices will change with anniversary dates. New member pricing is posted online. Ms. O’Donell responded to questions from the Board. A copy of the handout is on file with the original minutes.

Resident Speak Out (Agenda 5):

None.

Rental Rate Changes (Agenda 6A):

Ms. Smith presented proposed changes to rental rates. Discussion. Ms. Robinson made a motion to approve the rental rate changes effective May 1, 2017. Mr. Thomas seconded the motion. The motion passed (5-0-0).

Executive Session – Personnel Matters (Agenda 7):

At 7:25 p.m. Mr. Thomas made a motion to move into Executive Session to discuss personnel matters. Ms. Robinson seconded the motion. The motion passed (5-0-0).

At 8:10 p.m. Mr. Choi made a motion to move out of Executive Session. Mr. Thomas seconded the motion. The motion passed (5-0-0).

FY18 Draft Budget (Agenda 7B):

Ms. Smith reviewed revisions to the draft FY18 budget made since the March 20 meeting. Discussion. Mr. Thomas made a motion to approve the following purchases in FY17: replacement folding chairs, adjustable height 6’ tables, sign; and the capital purchase of replacement chairs for the Board Room. Ms. Robinson seconded the motion. The motion passed (5-0-0).

Village Manager’s Report (Agenda 8A):

Ms. Smith informed the Board that she had spoken with Ms. Pivec, Calvert Crossland LLC. Grace has approved moving the location of the cell tower to the other side of the property. Calvert Crossland is continuing to do the analysis needed to achieve this. Representatives from Calvert Crossland and W.R. Grace will attend the April 17 Board Meeting to provide an update.

Ms. Smith recommended the Association provide input to DPZ’s Development Regulations Assessment and noted that input can be provided online at the project’s website. She suggested the Development Advisory Committee discuss this at their April meeting.

Board Chair Report (Agenda 8B):

None.

Board Speak Out (Agenda 9):

None.

Adjournment (Agenda 10):

Mr. Thomas made a motion to adjourn the meeting at 9:04 p.m. Mr. Jandu seconded the motion. The motion passed (4-0-0).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  April 17, 2017