April 23, 2018 Minutes

River Hill Board of Directors
Meeting Minutes
April 23, 2018

Opening (Agenda 1):
Richard Thomas, Chair, called the Board meeting to order at 7:10 p.m. The following members were in attendance: Robert Choi, Renee DuBois, Harjeet Jandu, and Dalia Shlash. Yamini Ananth, Student Member, and Chao Wu, Council Representative were present. Leslie McDermott, Events Coordinator, and Susan Smith, Village Manager were also present. Board Members Tony Miceli and Liyan Zhang, and Cindy Tian, Student Member were absent. Ms. Shlash departed at 8:34 p.m. Mr. Wu departed at 8:40 p.m.

Approval of the Agenda (Agenda 2):
Mr. Thomas made a motion to approve the agenda. Ms. DuBois seconded the motion. Ms. DuBois made a motion to amend the agenda to move the Ad Hoc Playground Committee (8Ai) and Council Representative Reports (8D) after Old Business (7A). Ms. Shlash seconded the motion passed. (5-0-0). Student Advisory Vote – in favor (1).

Administrative Items (Agenda 3):
Ms. DuBois made a motion to approve the April 9, 2018 Minutes as submitted. Ms. Shlash seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

Resident Speak Out (Agenda 4):
Mr. Matthew Levine (Empty Song Road) spoke out about his efforts to arrange to use CA open space for a neighborhood block party. He complained about the process, restrictions, insurance requirements and fees involved which make it difficult for residents to use the open space.

Teen Advisory Committee Charter & Membership (5A):
Ms. Ananth reviewed the draft changes to the TAC Charter (draft attached to the original minutes). It was the consensus of the Board that following integration of comments made during discussion to approve the Charter revisions by email. This will enable the revised Charter and application form to be available May 1.

Student Member Committee Membership (5B):
It was the consensus of the Board that the current Student Members must re-apply for appointment to the Committee for the September 1, 2018 – August 31, 2019 term.

Executive Session: Personnel Matters (Agenda 6):
Mr. Jandu made a motion at 7:55 p.m. to move into Executive Session for a discussion of personnel matters. Ms. DuBois seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1)

Mr. Jandu made a motion at 8:18 p.m. to move out of Executive Session. Mr. Thomas seconded the motion. The motion passed (5-0-0).

FY19 Budget:
Mr. Wu made a motion to approve the FY19 Budget with the change to FY18 estimated staff salaries discussed in Executive Session. Ms. Shlash seconded the motion. The motion passed (5-0-0). Student Advisory Vote – in favor (1).

Ad Hoc Playground Committee Report (Agenda 8Ai):
Ms. Shlash announced a community meeting will be held on May 23 to solicit resident feedback on: the selection of the Indian Summer Drive tot lot (RH25) in Pheasant Ridge for modernization in FY19; upgrading the Garden Walk tot lot (RH16) in Pointers Run; and other locations in Pointers Run that might be suitable. An article will appear in the May newsletter. Notices will also be placed on the doors of adjoining property owners. On behalf of the Watershed Advisory Committee, Mr. Choi recommended bioretention/rain gardens and native plants be used where applicable.

Council Representative Report (Agenda 8D):
Mr. Wu reported he has received a lot of feedback on the use of the Neighborhood Centers and he understands their value. CA has six more years in its 10-year lease for the Haven on the Lake.
He expressed an interest in making the application for use of CA Open Space simpler for residents and suggested the Board send a request to CA staff.

Teen Advisory Committee (Agenda 8Aii):
Ms. Ananth reported on the Searching for Spring event for which the TAC provided volunteers. The TAC’s will next focus on preparations for the Independence Day Parade. It was the consensus of the Board that the deadline for TAC and Student Member applications will be June 15.

Development Advisory Committee Report (Agenda 8Aiii):
Ms. DuBois reported the Planning Board, on April 19, had made a recommendation to the County Council to extend the Planned Service Area to enable consideration of the Erickson Living LLC project to move forward.

Watershed Advisory Committee (Agenda 8Aiv):
None.

Manager’s Report (Agenda 9B):
A written report is on file with the original minutes. Ms. Smith made the Board aware of a male pan handler in the village center and efforts to coordinate with the Police and Kimco Realty to address the matter. Ms. DuBois informed the Board there is also a female pan handler.

Board Chair Report (Agenda 9C):
None.

Board Speak Out (Agenda 10):
Ms. Smith thanked Mr. Choi and Mr. Jandu for serving on the Board for the last two years and encouraged members to vote in the elections on April 28.

Adjournment:
Mr. Jandu made a motion to adjourn the meeting at 9:02 p.m. Ms. DuBois seconded the motion. The motion passed (4-0-0).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved: May 7, 2018