April 22, 2013 Meeting Minutes

Todd Harrison, Board Chair, called the regularly scheduled meeting to order at 7:01 p.m. on April 22, 2013, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Kenny Kan, Deng Feng Liu, Tony Miceli, and Liyan Zhang.  Susan Smith, Village Manager, was present.  Tiffany Kan (Student Member) joined the meeting at 7:05 p.m. Jenny Chu, Dipper Wettstein, Kaede Johnson (Student Member) and Michael Cornell (Council Representative) were absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):
Mr. Kan made a motion to approve the Agenda. Mr. Miceli seconded the motion. The motion passed (5-0-0).

Executive Session (Agenda 3):
At 7:02 p.m. Mr. Harrison made a motion to move into Executive Session for the discussion of legal and personnel matters.  Mr. Kan seconded the motion.  The motion passed (5-0-0).

At 7:54 p.m. Mr. Miceli made a motion to end the Executive Session. Mr. Liu seconded the motion.  The motion passed (5-0-0).

Administrative Items (Agenda 4):
Mr. Liu made a motion to approve the March 4, 2013 Minutes.  Mr. Kan seconded the motion.  The motion passed (4-0-1).

Mr. Kan made a motion to approve the March 18, 2013 Minutes.  Mr. Zhang seconded the motion.  The motion passed (5-0-0).

Mr. Miceli made a motion to approve the April 11, 2013 Minutes.  Mr. Liu seconded the motion.  The motion passed (4-0-1).

Resident Speak Out (Agenda 5):
None.

Village Elections (Agenda 6A):
Ms. Smith presented the results of the elections.  Mr. Miceli made a motion to accept the results.  Mr. Liu seconded the motion.  The motion passed (5-0-0) (Student Advisory Vote – in favor).

FY14 Management Contract (Agenda 6B):
Ms. Smith provided the Board with an update on the status of the FY14 Management Contract.

Establishment of Board Committees (Agenda 6C):
Mr. Harrison made a motion to establish two committees by resolution (attached to the original Minutes) of the Board of Directors:  Special Litigation Committee – Kenny Kan and Liyan Zhang and Village Manager Oversight Committee – Kenny Kan, Deng Feng Liu, and Liyan Zhang.  Mr. Miceli seconded the motion.  The motion passed (5-0-0).

FY14 Draft Budget (Agenda 7A):
Mr. Kan made a motion to approve the revised FY14 Budget as presented (copy attached to the original Minutes).  Mr. Harrison seconded the motion.  The motion passed (5-0-0) Student Advisory Vote – in favor).

Re-zoning Requests – Grace Drive (Agenda 7B):
It was the consensus of the Board that limitations to the permitted uses should be considered for the property located at 7410 Grace Drive.  The Board asked that for the next meeting Eva Lambright examine the permitted uses and identify those that should be considered.  The matter will be discussed at the next Board Meeting.

Manager’s Report (Agenda 8A):
A written report is on file with the original Minutes.

Board Chair Report (Agenda 8B):
Mr. Harrison expressed his pleasure in working with the other Board Members and serving the community.

Council Representative Report (Agenda 8C):
None.  The Board extended their congratulations to Michael Cornell on his re—election to the Council Representative position.

Liaisons/Student Members (Agenda 8D):
Tiffany Kan reported on the Raising Compassionate Kids event and that the RHHS Student Government had provided input on the Village Center Master Plan.

Board Speak Out (Agenda 9):
Mr. Miceli inquired about the application deadline for the Teen Advisory Committee and Student Member Committee applications.  Ms. Smith reported that the deadline is May 30, the information will be included in the May newsletter, and that staff is reaching out to Atholton High School to encourage student involvement.

Mr. Kan and the Board Members thanked Mr. Harrison and Mr. Miceli for their service to the community.

Adjournment (Agenda 5.):
Mr. Harrison made a motion to adjourn the meeting at 8:41 p.m.  Mr. Miceli seconded the motion.  The motion passed (5-0-0) (Student Advisory Vote – in favor).

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  June 10, 2013 (3-0-2)