April 17, 2017 Minutes

River Hill Board of Directors

Meeting Minutes

April 17, 2017

Opening (Agenda 1):

Michael Cornell, Chair, call the Board meeting to order at 7:01 p.m. The following members were in attendance: Richard Thomas, Jason Zagnit, Liyan Zhang. Chao Wu, Council Representative, and Susan Smith, Village Manager, were in attendance. Board Members Robert Choi, Harjeet Jandu, Mavourene Robinson were absent. Jennifer Zhang, Student Member, was absent. A list of attendees is on file with the Minutes.

Approval of the Agenda (Agenda 2):

Mr. Thomas made a motion to approve the agenda. Mr. Wu seconded the motion. The motion passed (4-0-0).

Administrative Items (Agenda 3):

Mr. Thomas made a motion to approve the April 3, 2017 minutes. Mr. Zagnit seconded the motion. The motion passed (2-0-2).

Resident Speak Out (Agenda 4):

Wendy Balda, Wild Orange Gate, shared photos of the work performed by the County in the bioretention area behind her home. She asked for the Board’s assistance and support in obtaining landscaping to replace the vegetation that was removed. It was the consensus of the Board that landscaping is needed, understanding that it cannot affect the operation of the stormwater facility. They suggested Ms. Balda coordinate with neighbors, contact elected representatives at County level, and work with CA and the Association’s Watershed Committee to find a solution.

Board Membership – Interviews (Agenda 5):

The Board interviewed the following applicants individually: Matt Levine (Empty Song Road), Tony Miceli (Great Star Drive), and Renee DuBois (Fleets of Time Court). Discussion. Mr. Thomas made a motion to recommend Renee Dubois be appointed by the Board at the May 1, 2017 meeting. Mr. Wu seconded the motion. The motion passed unanimously (4-0-0).

Executive Session – Personnel Matters (Agenda 6):

At 8:19 p.m. Mr. Thomas made a motion to move into Executive Session. Mr. Wu seconded the motion. The motion passed (4-0-0).

At 8:27 p.m. Mr. Zhang made a motion to move out of Executive Session. Mr. Thomas seconded the motion. The motion passed (4-0-0).

FY18 Draft Budget (Agenda 7A):

Ms. Smith reviewed minor modifications to the draft FY18 Budget.

Board Membership (Agenda 8A):

See Agenda 5 above.

Village Manager’s Report (Agenda 9A):

Written report on file with the original minutes. Ms. Smith informed the Board that the Association will be audited in mid-June. She noted that members of the Board will receive an invitation to the soft opening of Clarksville Commons to be held in late May and the Grand Opening will be later once more tenants have moved in.

Board Chair Report (Agenda 9B):

Written report on file with the original minutes. The members thanked Mr. Cornell for his service to the community.

Council Representative Report (Agenda 9C):

Mr. Wu reported: CA is considering simplifying policies; the Board is reviewing the President; Board Members are receiving complaints about the new membership structure; CA is examining ways to attract and retain young adults, enhance CA’s influence in the downtown, expand its role with commercial covenants. CA will soon begin streaming the Board meetings at a cost of $400,000. Mr. Wu reminded the Board of the Chrysalis opening on April 22. He noted that he was interviewed as part of the filming of a 50^th Birthday video and is getting involved with re-districting of the public schools.

Board Speak Out (Agenda 9):

None.

Adjournment (Agenda 10):

Mr. Zhang made a motion to adjourn the meeting at 9:22 p.m. Mr. Wu seconded the motion. The motion passed (4-0-0).

Submitted by: Susan M. Smith, Village Manager

Minutes Approved:  May 1, 2017