April 16, 2012 Board Minutes

Tony Miceli, Chair, called the regularly scheduled meeting to order at 7:05 p.m., on April 16, 2012, at Claret Hall, 6020 Daybreak Circle, Clarksville, MD 21029.  Members present were Cynthia Asoka, Todd Harrison, Kenny Kan, Dipper Wettstein, and Chao Wu.  Sean Salisbury, Student Member, Michael Cornell, Columbia Council Representative, and Susan Smith, Village Manager, were present.  Zachary Marks was absent. Mr. Salisbury left the meeting at 8:50 p.m.

Approval of the Agenda (Agenda 2):

Mr. Harrison made a motion to approve the agenda with the addition of 5B.  FY12 3^rd Quarter Financials.  Mr. Kan seconded the motion.  The motion passed (6-0-0) (Student Member – in favor). 

Administrative Items (Agenda 3):

Ms. Asoka made a motion to approve the March 5, 2012 Minutes as presented.  Mr. Wettstein seconded the motion.  The motion passed (5-0-1) (Student Member – in favor).

Mr. Kan made a motion to approve the March 19, 2012 Minutes as presented.  Mr. Harrison seconded the motion.  The motion passed (4-0-2) (Student Member – in favor).

Resident Speak Out (Agenda 4):

Mr. Rick Mitchell, Scoutmaster, and Mr. Steve Collen, Committee Chairman, of Boy Scout Troop 618 introduced themselves and discussed the troop’s desire to have the River Hill Community Association become its Chartering Organization.  The troop is currently chartered through the Hickory Ridge Community Association.  However, the majority of the scouts come from Pointers Run Elementary School and there is little interaction with HRCA.  The troop currently meets at Clarksville Middle School.  They stressed the positive aspects of scouting and the ability of the troop to provide assistance to the Association by assisting with community events.  It was the consensus of the Board to include this on an agenda in early FY13.

Board Membership (Agenda 5A):

Ms. Smith introduced Ms. Chu and Mr. Dengfeng Liu.  Mr. Liu is a candidate for the Board and Ms. Chu has expressed interest in the remaining position that will be filled by appointment.  It was the consensus of the Board to interview Ms. Chu at the April 23, 2012 meeting.  Ms. Smith informed the Board that Ms. Asoka will be resigning from the Board at the end of the month.  Mr. Harrison expressed interest in completing her term.  There was general discussion regarding the Student Member and Teen Advisory Committees.  Ms. Smith will advertise these opportunities in the May 2012 newsletter and will reach out to River Hill and Atholton High Schools.

FY13 3^rd Quarter Financials (Agenda 5B):

Ms. Smith reviewed the 3^rd Quarter Financial Reports and accompanying Variance Analysis.  Mr. Wettstein made a motion to approve the 3^rd Quarter Financial Reports as presented.  Mr. Kan seconded the motion.  The motion passed (6-0-0) (Student Member – in favor).  Mr. Kan made a motion to approve the Variance Analysis as presented. Mr. Wettstein seconded the motion.  The motion passed (6-0-0). (Student Member – in favor).

Donaldson Funeral Home (Agenda 6):

Mr. Kan provided an update on the Committee that has been formed in opposition to the funeral home.  He passed around a petition signed by River Hill residents in opposition to the proposal.  Mr. Miceli made the Board aware that the Master Plan Committee has been focused on the Village Center and does not feel that at this time they are in a position to comment.  There was considerable discussion.  Mr. Miceli made a motion to invite both sides to present information to the Village Board if/when they have enough information to share.  Mr. Chu seconded the motion.  The motion passed (5-1-0) (Student Member – in favor).

FY13 RHCA Budget (Agenda 7A):

Ms. Smith explained that to date no comments had been received regarding the draft FY13 Budget. Following the meeting with the Contingency Fund Committee on April 18, the budget will likely require modifications.

Village Manager’s Report (Agenda 8A):  A written report is on file with the Minutes. Ms.
Smith discussed the recent speed survey conducted by the police.  The Board discussed the signboard on Great Star Drive.  Ms. Smith will coordinate with the department for additional enforcement in the fall.

Board Chairperson (Agenda 8B):

Mr. Miceli suggested that the Board Chair and Vice Chair terms be limited to 1 year to provide greater opportunity to members. Ms. Smith will review the By-laws to determine if changes would be required.

Council Representative (Agenda 8C):

Mr. Cornell reported that Lake Kittamaqundi dredging has been completed and that the staging area for Wilde Lake dredging has been set up.  He stated that the goal is to complete Wilde Lake dredging prior to the start of summer camp programs at the lake.  CA expects that dredging of Lake Elkhorn will be completed this summer. Mr. Cornell reported that efforts are being made to streamline CA Board operations and the Board has issued policy statements regarding the Aquatics Master Plan stating that no outdoor pools will be closed.  Mr. Cornell responded to questions regarding plans for the Hobbits Glen Clubhouse and explained that very little of the existing structure can be retained.  He made the Board aware that on May 5^th there will be a ribbon cutting for the solar panels installed adjacent to the Meeting Room and reminded members of the connectivity program scheduled for April 25^th.

Liaisons (Agenda 5D):

Mr. Salisbury reported that River Hill High School is not permitted to have a flashing, scrolling sign and therefore the new sign adjacent to the entrance is not currently operational. The Board recommended that the County be contacted for clarification regarding the sign codes.  Mr. Salisbury reported that other students have expressed interest in the Student Council village association liaison position and therefore it is unlikely he will be continuing in the position.  Ms. Smith will review the Student Member Committee Charter to determine whether the students must reside in the Village.

Executive Session (Agenda 9:

At 8:50 p.m. Mr. Kan made a motion to move into Executive Session for the purpose of personnel matters and potential litigation.  Mr. Harrison seconded the motion.  The motion passed (6-0-0).  Mr. Kan made a motion to adjourn the Executive Session at 9:25 p.m.  Ms. Asoka seconded the motion.  The motion passed (6-0-0).

Board Speak Out (Agenda 10):

None.

Adjournment (Agenda 11):

Mr. Cornell made a motion to adjourn the meeting at 9:27 p.m.  Mr. Harrison seconded the motion.  The motion passed (6-0-0). 

Minutes submitted by: Susan M. Smith, Village Manager

Minutes Approved:  April 23, 2012