Please contact Donna Bruhn with your specific questions regarding your event at (410) 531-1749 or facilities@villageofriverhill.org.

1.    How many people can Claret Hall accommodate?
Our entire facility can accommodate up to 135 people.  The Banquet Room seats 100 people, the Board Room seats 35.

2.    Are there a minimum numbers of hours I need to rent for my event?
There is a 5 hour minimum rental.

3.    Do I receive extra time for setting up and decorating?
All decorating, set up and delivery of supplies must be done within the contracted time.  We will set up all the tables and chairs for you prior to the start time of your contract.

4.    What rooms will I have use of when I rent at Claret Hall?
The lobby, restrooms, kitchen and courtyard are included in rental of the Banquet Room and/or the entire facility rental.  The lobby and restrooms would be shared space, only if only the Board Room is rented, with the kitchen and courtyard belonging to the Banquet Room rental.

5.    What is the latest Claret Hall is open?
All events must end by 11:30pm on Friday and Saturday nights.  This allows for a one hour clean up. The building closes at 12:30a.m. Your clean up time needs to be included in your rented time.  Sunday events rentals must end by 10pm to allow for a one hour clean up.

6.    What is provided in the rental?
We provide the tables and chairs, as well as their set up and breakdown.  We will set them up according to your desired floor plan.  You will however, need to provide the table coverings.  We also provide a staff person who is responsible for ensuring that the terms of the contract are met and that all Association policies and procedures are followed.

7.    Can I bring in my own caterer?
Yes, you can certainly bring in the caterer of your choice. We require proof of their catering insurance.

8.    Can I bring in my own food?
Yes, you are welcome to bring in your own food. We do however require proof of personal liability coverage, usually covered on your homeowner or rental policy.  A one day “rider” is also available through most insurance companies.  We can provide more information on this in the office.

9.    How do I reserve a room?
Once you have visited the facility we will place a courtesy hold on the date for 1 week at no charge.  Once you have made the decision to hold your event with us, we will then need to do a contract.  The contract is explained and signed in our office during business hours.  We are unable to fax contracts.  The security deposit is due at the time the contract is signed.

10.    When is the rental fee due?
The rental fee is due no later than four (4) weeks before the event date.

11.    What happens if I need to cancel my event after the contract has been signed?
All cancellations need to be received in writing.  If you must cancel after the contract has been signed you will be responsible for a cancellation fee as defined in the contract.

12.    Can I serve alcohol at my event?
You may serve alcohol to your guests as long as you are not charging a fee for the drinks or for your event.  There is no license required to do this. All alcohol consumption must be discontinued at least 30 minutes before the end of your event and food must be served.  Renter assumes full responsibility for the strict adherence to all state liquor laws at all time.